Data Center Asset & Operations Admin Assistant

About the Role

We are looking for a detail-oriented Admin Assistant to manage physical asset tracking, inventory accuracy, and administrative workflows within our data center operations. This role is responsible for maintaining accurate records of IT hardware, supporting inventory audits, and administering work order and access processes across server rooms and storage facilities.

Key Responsibilities

·         Receive, log, and inspect incoming IT hardware (servers, switches, cables, and related components), verifying items against delivery and purchase orders.

·         Apply asset tags and register equipment details (location, serial numbers) into the inventory database.

·         Maintain organized storage areas and lockboxes for high-value components; manage check-in/check-out of tools and spare parts.

·         Conduct periodic inventory audits to ensure database accuracy and track equipment movements (returns, swaps, reallocations).

·         Log and track work orders/tickets, monitor SLA compliance, and support engineers with status updates.

·         Assist with visitor/vendor access requests and maintain visitor logs and compliance documentation.

·         Prepare inventory and dispatch reports for site management; support administrative procurement and vendor documentation tasks.

Qualifications & Experience

·         Diploma or Bachelor's Degree in Information Technology, Supply Chain/Logistics, Business Administration, or equivalent practical experience.

·         2+ years of administrative experience in IT asset management, warehouse/logistics, or technical facilities support.

·         Data center or IT warehouse experience is a plus.

·         Proficient in Microsoft Excel/Google Sheets (VLOOKUPs, pivot tables) and inventory database systems.

·         Familiarity with ITSM ticketing systems and barcode/asset scanning tools.

·         Strong attention to detail, organizational skills, and ability to manage high-volume tasks under deadlines.

·         High level of integrity regarding physical security and confidentiality.

Work Location

You will be based in Johor Bahru, within the Iskandar Puteri area.