Data Clerk

Purpose: The Time Clerk is responsible for collecting, reviewing, and accurately entering employee time records for payroll and client billing purposes while providing administrative support to daily office operations.

Work Schedule: 7:30am-5:00pm Mondays-Thursdays; 8:00am-12:00pm Fridays

Responsibilities:

• Collect, verify, and process timesheets, ensuring all data is complete and accurately entered into company systems.

• Work closely with Project Managers to obtain timely approval of employee timesheets.

• Enter field crew time on a weekly basis to meet payroll and billing deadlines.

• Communicate with employees and supervisors regarding timesheet corrections, missing information, or timekeeping issues.

• Maintain organized filing systems, both electronic and physical.

• Assist with daily office operations, including answering phones and greeting visitors.

• Coordinate office meetings and manage conference room reservations.

• Create and maintain new project folders for Project Managers and the Billing Department.

• Run company errands, including bank deposits and retrieval of mail from the post office box and external mailbox.

• Prepare and distribute company mailings, packages, and faxes.

• Monitor inventory levels, order office supplies, and maintain organized supply areas.

• Ensure the cleanliness and organization of the downstairs kitchen and upstairs breakroom.

• Assist with the preparation of field books for field operations.

• Complete end-of-day routine.

• Provide support to administrative department as needed to meet business objectives.

• High school diploma or equivalent required.

• Previous experience in timekeeping, payroll, data entry, billing, or administrative support.

• Proficiency in Microsoft Office applications, particularly Excel.

• Strong attention to detail and accuracy.

• Excellent organizational and time management skills.

• Ability to prioritize multiple tasks and meet deadlines.

• Ability to maintain confidentiality and handle sensitive information appropriately.

• Ability to work independently and collaboratively within a team environment.