Data Coordinator

Overview

We are seeking an experienced Data Coordinator to join a successful Skills & Education team, supporting the effective administration and management of learner data across apprenticeship and early careers programmes.

This role will be responsible for maintaining learner records, managing data processes, supporting compliance requirements, and ensuring funding-related information is accurately recorded and submitted. The successful candidate will play a key role in supporting internal stakeholders, external training providers, and awarding bodies while helping to drive continuous improvement across systems and processes.

Key Responsibilities

Data Management & Compliance

• Manage and maintain learner data and records throughout the apprenticeship lifecycle.
• Take ownership of learner data management processes, ensuring accuracy, integrity, and compliance.
• Administer and maintain the Learner Management System (LMS).
• Liaise with external training providers and stakeholders to ensure effective data management and reporting.
• Support the submission and maintenance of Individual Learner Records (ILRs) and funding-related data.
• Maintain an up-to-date understanding of apprenticeship funding rules and requirements.

Reporting & Analysis

• Design, produce, and maintain reports relating to learner and funding data.
• Monitor data quality and identify opportunities for process improvements.
• Provide regular data updates and amendments to support funding compliance requirements.
• Assist with audits, inspections, and reporting requirements as required.

Process Improvement

• Review existing systems and procedures and implement improvements to increase efficiency and accuracy.
• Support the development of streamlined administrative and data management processes.
• Work closely with stakeholders to enhance the capability and effectiveness of learner management systems.

Administrative Support

• Provide administrative support to the Skills & Education team.
• Support learner registrations with awarding organisations and certification processes.
• Assist with academic year onboarding and documentation processes involving learners, providers, and internal stakeholders.
• Prepare and distribute programme documentation and records as required.

Skills & Experience Required

Essential

• Previous experience in a data coordination, administration, or learner records environment.
• Strong data management and reporting skills.
• Excellent organisational and time management abilities.
• High level of accuracy and attention to detail.
• Strong communication and interpersonal skills.
• Confident using Microsoft Office applications and database systems.
• Ability to prioritise workloads and meet deadlines.
• Ability to work independently and as part of a wider team.

Desirable

• Experience working within apprenticeships, education, training, or skills programmes.
• Understanding of apprenticeship funding processes and compliance requirements.
• Experience using Learning Management Systems (LMS) or similar learner record systems.
• Experience engaging with awarding bodies, training providers, or educational stakeholders.