Data Encoder

The Data Encoder will support the encoding, validation, and management of participant information for company training programs. The role is primarily responsible for ensuring the accurate and timely encoding of participant details, maintaining complete records, and enrolling participants in the designated online management information system (MIS).

The successful candidate must be detail-oriented, proficient in basic computer applications, and capable of handling administrative tasks within established timelines. The role requires close coordination with the training team to ensure that participant information is complete, accurate, and properly recorded.

Key Responsibilities

Data Encoding and Management

• Encode participant information accurately into designated spreadsheets, databases, and online systems.
• Consolidate participant records and ensure that required information is complete and properly formatted.
• Review encoded data for errors, inconsistencies, and duplicate entries.
• Update participant records as needed and maintain organized digital files.

Online System Enrollment

• Encode and register participants in the designated management information system (MIS).
• Verify participant information against source documents before completing enrollment.
• Monitor enrollment progress and identify records with missing or incorrect information.
• Assist in resolving data discrepancies and incomplete registration requirements.

Documentation and Reporting

• Maintain an organized database of participant information and enrollment status.
• Prepare basic reports on the number of participants encoded, registered, and pending enrollment.
• Track completed and outstanding records to support timely submission and reporting.
• Ensure the confidentiality and proper handling of participant information.

Administrative Coordination

• Coordinate with the training team to obtain missing participant details and clarify discrepancies.
• Follow established procedures and deadlines for data processing and enrollment.
• Perform other related administrative tasks as assigned.

Educational Qualifications

• College-level education in any field.
• Applicants pursuing degrees in Information Technology, Computer Science, Business Administration, Office Administration, or related fields are preferred but not required.

Experience

• Prior experience in data encoding, administrative support, records management, or data entry is an advantage.
• Fresh graduates and college students with relevant computer skills are welcome to apply.

Technical Skills

• Basic to intermediate proficiency in Microsoft Excel or Google Sheets.
• Familiarity with Microsoft Office or Google Workspace applications.
• Ability to navigate web-based platforms and online registration systems.
• Basic knowledge of data validation, spreadsheet organization, and file management.

Core Competencies

• Attention to detail: Ensures the accuracy and completeness of encoded information.
• Organization: Maintains orderly records and tracks multiple enrollment requirements.
• Time management: Completes assigned tasks within established deadlines.
• Accountability: Handles participant information responsibly and follows established procedures.
• Communication: Coordinates effectively with the training team to clarify missing or inconsistent information.
• Adaptability: Learns new systems and follows technical instructions with minimal supervision.

Work Arrangement and Other Requirements

• Must be based in Cebu and able to report to our Mandaue office as required.