Data Encoder/Logistic Staff

Job Summary

The Logistics Staff is responsible for organizing, monitoring, and maintaining delivery-related documents, particularly Proof of Delivery (POD), to ensure accurate records, timely submission, and proper documentation of completed deliveries.

Key Responsibilities

• Proof of Delivery (POD) Monitoring: Collect, verify, and monitor POD documents from drivers and helpers after completed deliveries.
• Document Filing: Organize and maintain physical and electronic copies of delivery receipts, trip tickets, waybills, and other logistics documents.
• Document Verification: Check the completeness and accuracy of PODs, including signatures, dates, stamps, and other required information.
• POD Submission: Ensure timely submission of complete POD documents to the concerned departments or clients.
• Document Tracking: Maintain an updated monitoring report of received, pending, incomplete, and submitted PODs.
• Coordination: Follow up with drivers, dispatchers, and Operations personnel regarding missing, delayed, or incomplete delivery documents.
• Records Management: Ensure proper safekeeping, confidentiality, and easy retrieval of logistics documents for reference, billing, and audit purposes.
• Reporting: Prepare daily or weekly reports on POD status, outstanding documents, and documentation concerns.
• Other Duties: Perform other logistics and administrative tasks as assigned by the immediate supervisor.

Job Qualifications:

• Graduate of any four-year course, preferably Business Administration, Logistics, or a related field.
• Proficient in Microsoft Excel, Word, and basic computer applications.
• Organized, detail-oriented, and capable of handling multiple documents.
• Good communication and coordination skills.
• Able to meet deadlines and work with minimal supervision.
• Experience in logistics documentation or records management is an advantage but not required.

Benefits:

• Company Christmas gift
• Company events

Work Location: In person