Data Entry / Administration

About the role

This is a data entry position involving daily accurate data entry into the company system, Excel, or relevant records. You will input and update information such as sales records, purchase invoices, supplier invoices, payment records, and stock or inventory records. You will check supporting documents to ensure information entered matches invoices, receipts, purchase orders, or other records, and maintain accurate and up-to-date records for multiple companies and outlets.

Key responsibilities

• Perform daily data entry accurately into the company system, Excel, or relevant records
• Input and update information such as sales records, purchase invoices, supplier invoices, payment records, and stock or inventory records
• Check supporting documents and ensure information entered matches invoices, receipts, purchase orders, or other records
• Organise, file, scan, and maintain proper documentation for easy reference
• Follow up with outlets or relevant departments for missing documents or incomplete information
• Maintain accurate and up-to-date records for multiple companies and outlets
• Assist the Finance, Purchasing team with basic administrative and documentation work when required
• Prepare simple Excel reports, summaries, or listings when requested
• Identify incorrect, duplicated, or missing information and report discrepancies to the person in charge
• Ensure assigned data entry work is completed according to daily and monthly deadlines

About you

• Minimum SPM / Diploma or equivalent
• Basic knowledge of Microsoft Excel and Microsoft Office
• Good typing and data entry skills
• Able to work with numbers and large amounts of information
• Detail-oriented and able to maintain high accuracy
• Able to organise documents systematically
• Responsible and able to meet deadlines
• Basic knowledge of accounting documents such as invoices, receipts, DO and PO will be an advantage