Data entry and Administration Assistant

About us

Ultra Insurance Solutions is a dynamic and growing insurance services company dedicated to providing comprehensive insurance solutions to our clients. We pride ourselves on our commitment to excellence, customer service, and building strong relationships with our partners. Our team is passionate about delivering quality outcomes and creating a supportive work environment where every member can thrive.

About the role

We are seeking a Data Entry and Administration Assistant to join our team at our Canning Vale, WA office. This is a full-time position that plays a crucial role in supporting the smooth operation of our administrative functions. As Data Entry and Administration Assistant, you will be responsible for accurately inputting, managing, and maintaining data whilst providing essential administrative support to the broader team. This role is integral to ensuring our operations run efficiently and our clients receive prompt, accurate service.

Key responsibilities

• Accurately enter, verify and maintain data into company systems and databases
• Perform data cleaning and validation to ensure information accuracy and consistency
• Prepare and format documents, correspondence and reports using word processing software
• Manage and organise files, both physical and digital, ensuring proper filing systems and accessibility
• Support general administrative tasks including scheduling, emails and telephone enquiries
• Assist with data compilation and reporting requirements
• Proofread documents and materials for accuracy and quality control
• Liaise with internal teams to support their administrative needs
• Maintain confidentiality of sensitive information in accordance with company policy

What we're looking for

• Proven experience in data entry or similar administrative roles
• Proficiency with Microsoft Office applications, particularly Word and Excel
• Strong attention to detail and commitment to accuracy in all tasks
• Ability to work efficiently with large volumes of data
• Excellent organisational and time management skills
• Professional written and verbal communication abilities
• Capability to work both independently and as part of a collaborative team
• Reliability and strong work ethic
• Familiarity with insurance industry terminology and processes would be advantageous
• A keen eye for quality and willingness to maintain high standards

What we offer

At Ultra Insurance Solutions, we are committed to supporting the wellbeing and professional development of our employees. We offer a competitive salary package, a supportive team environment and opportunities for career growth within the organisation. We provide a collaborative workplace culture where your contributions are valued and recognised. Our office is conveniently located in Canning Vale, WA, making it accessible to the local community. We encourage work-life balance and provide a professional, friendly workplace where you can develop your skills and advance your career in the insurance industry.

Apply now

If you meet the above requirements and are interested in joining our team, we encourage you to submit your application including your CV and a cover letter outlining your relevant experience and why you would be an excellent fit for this role.