Data Entry & Basic Accounts Assistant

ABOUT CASA PONS GROUP

Casa Pons is a leading brand group and a beacon of premium quality and refined taste, established in the UAE since 2004, with an unwavering commitment to excellence in all that we do. We specialize in luxury honey, chocolate, nuts, dried fruits, spices, perfumes, luxury gift items, and confectionery, infusing elegance, taste, and sophistication into every product and experience we offer.

ROLE PURPOSE

As a Data Entry & Basic Accounts Assistant at CASA PONS, you will be responsible for accurate financial data entry, processing UAE VAT-compliant sales and purchase tax invoices, updating Excel trackers, and providing support to the Accounts & Finance team.

Key Responsibilities

1. Data Entry & Documentation

• Enter and update financial and operational data accurately into Excel, ERP, or internal systems.
• Record, verify, and process daily Sales and Purchase Tax Invoices in full compliance with UAE VAT regulations.
• Verify supplier TRN numbers, tax rates, and invoice details prior to posting.
• Check data and tax invoices for accuracy, completeness, and discrepancies.
• Maintain organized physical and digital archives of official Tax Invoices, receipts, and supporting documents.
• Ensure all data is updated on time and kept strictly confidential.

2. Basic Accounts Support

• Assist with recording sales, purchase invoices, and expense records in the accounting software.
• Support Accounts Payable (AP) and Accounts Receivable (AR) daily activities.
• Assist in maintaining customer and supplier accounts and statement reconciliations.
• Check invoices, delivery notes, and supporting documents against purchase orders.
• Assist with basic bank, customer, and supplier reconciliations.
• Track outstanding payments, receivables, and overdue invoices.

3. Excel & Reporting

• Maintain daily, weekly, and monthly Excel financial and sales reports.
• Prepare and update data trackers using Excel formulas (SUMIFS, XLOOKUP, Pivot Tables).
• Sort, filter, clean, and organize large datasets with high accuracy.
• Prepare basic summaries and reports for management when required.

4. General Responsibilities

• Coordinate with internal departments to collect and verify invoice and sales information.
• Identify and report data discrepancies, tax errors, or missing documents to the Finance Supervisor.
• Support the Finance and Admin team with daily operational tasks.

Skills & Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or Commerce (Required).
• Experience: Minimum 1–2 years of UAE experience in Data Entry, Accounts Assistant, or Bookkeeping.
• Tax Knowledge: Solid understanding of UAE VAT rules for Sales & Purchase Tax Invoices (TRN validation, input tax, taxable rates).
• Excel Proficiency: Practical experience with SUMIFS, XLOOKUP, Pivot Tables, and data cleaning.
• Software: Working knowledge of Accounting Software / ERP Systems (e.g., Odoo, Zoho Books, QuickBooks).
• High numerical typing speed with proven accuracy (error rate under 1%).
• Strong attention to detail and analytical skills.
• Good English communication skills (written and spoken).

Pay: AED2,000.00 - AED2,500.00 per month

Application Question(s):

• Do you have a Bachelor’s Degree in Accounting, Finance, Commerce, or a related field?
• How many years of UAE experience do you have in Data Entry, Accounts Assistant, Bookkeeping, or a similar role?
• Do you have practical experience with UAE VAT Tax Invoices, including TRN verification, VAT rates, Input VAT, and Sales/Purchase invoices?

Work Location: In person