Data Entry & General Administration Officer

Data Entry & General Administration Officer

Location: Carrum Downs

Hours: Monday to Friday, 8:00am – 4:30pm

We’re not just looking for someone to "type and file."

We’re looking for a sharp, proactive operator who takes pride in accuracy, loves organised systems, and helps keep our business running seamlessly.

Egan Brothers Facility Specialists is growing, and we need an administrative backbone—someone who can bring structure, high-level data accuracy, and reliable support to our day-to-day operations.

What You’ll Be Doing

This is a hands-on, steady, and essential role at the core of our business. You will ensure our records are immaculate, our systems are up to date, and our daily operations run without a hitch.

Your key responsibilities will include:

• Data Entry & Management: Accurately entering job details, client information, work orders, and invoices into our systems.
• General Office Administration: Handling incoming calls, processing emails, maintaining filing systems, and assisting with general daily office tasks.
• Work Order Processing: Reviewing incoming client requests, updating job statuses from start to finish, and ensuring accurate record-keeping.
• Client & Team Communication: Answering routine inquiries from clients and providing administrative support to field technicians and management.
• Process Improvement: Spotting repetitive tasks or data bottlenecks and suggesting smarter, faster ways to handle administrative workflows.

Who We’re Looking For

You’re meticulous, reliable, and organised. You have a keen eye for detail, catch errors before anyone else does, and take pride in keeping database systems clean and accurate.

We’re looking for someone who:

• Has 2–3+ years’ experience in a dedicated Data Entry, Office Administration, or Operations Support role.
• Has exceptionally fast and accurate typing skills with high attention to detail.
• Is comfortable managing high volumes of administrative tasks and emails.
• Brings a positive attitude and strong problem-solving skills to the office environment.

Essential Experience:

• Google Workspace (Docs, Sheets, Drive, Gmail)
• Web-based Job Management / CRM systems
• Podium experience is a bonus!

Why Join Us?

• Make an Impact: Be a vital part of a growing business where clean data and solid admin genuinely matter.
• Great Culture: Enjoy a supportive, friendly, and straightforward team environment.
• Stability: Consistent full-time hours in a stable, expanding industry.