Data Entry & QMS Data Migration Specialist (Structured Data & System Implementation)

Type: 6 months with extension to 12 or conversion Location: Headquarters – Sorrento Valley, San Diego, CA

Work Type: Onsite

Pay Range: $25 - $27

Department: Quality Assurance

Reports To: Head of QA

Position Summary We are seeking a highly detail-oriented Data Entry & QMS Data Migration Specialist to support the implementation of a new Quality Management System (QMS).

This role goes beyond basic data entry. The ideal candidate will be responsible for organizing, structuring, mapping, and standardizing large volumes of manual and legacy data into a clean, consistent, and usable format within a new software system.

You will play a critical role in transforming unstructured or inconsistent records into a well-organized, searchable, and audit-ready system. This position is ideal for someone who enjoys bringing order to complex information and working with structured processes in a regulated environment.

Key Responsibilities Data Entry & Structuring Accurately enter data from spreadsheets, documents, and legacy systems into the new QMS platform

Standardize and organize data fields, naming conventions, and formats for consistency

Label, categorize, and structure records to ensure easy retrieval and system usability

Data Cleaning & Organization Identify and correct inconsistencies, duplicates, and incomplete records

Consolidate and normalize data from multiple sources into a unified structure

Ensure data aligns with defined templates, formats, and QA standards

Data Mapping & Migration Map data fields between legacy systems and the new QMS platform

Support data transformation and migration workflows, ensuring accurate field alignment

Validate migrated data and troubleshoot discrepancies

Quality Control & Validation Perform detailed quality checks to ensure accuracy, completeness, and consistency

Reconcile migrated data against source records

Support User Acceptance Testing (UAT) to verify system functionality and data integrity

Documentation & Process Support Document data structures, mapping logic, and migration processes

Track issues, resolutions, and updates for audit readiness

Support QA and project teams in maintaining compliant, audit-ready documentation

Cross-Functional Collaboration Work closely with QA, IT, and project stakeholders

Provide input on improving data structure, workflows, and system usability

Support overall QMS implementation efforts

Qualifications Required High school diploma or equivalent

Proven experience in data entry, data organization, or data migration

Strong proficiency in Microsoft Excel (sorting, filtering, formatting, basic formulas)

Exceptional attention to detail and accuracy

Strong organizational and problem-solving skills

Ability to work with large volumes of structured and unstructured data

Preferred Experience with QMS systems, document control systems, or regulated environments (biotech, pharma, healthcare)

Familiarity with data mapping, system implementation, or migration projects

Basic knowledge of databases, SQL, or ETL concepts

Experience supporting QA or compliance-driven teams

What We’re Looking For Someone who enjoys organizing complex or messy data into clean, structured systems

Highly detail-oriented with a strong sense of data accuracy and consistency

Process-driven and comfortable working within defined standards and frameworks

Able to think beyond data entry and understand how data should be structured within a system

Work Environment This is an onsite role based in a professional office setting. The position requires sustained focus, attention to detail, and working with large datasets and documentation in a structured, deadline-driven environment.

Equal Opportunity Employer BioLegacy Research is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace.