Data Entry & Scheduling Assistant

Job Summary:
We're putting out a call for a reliable and detail-oriented Data Entry and Administrative Assistant to support the daily operations of a growing service-based business. You'll process incoming job requests, keep records accurate across multiple software systems, and make sure customer accounts and job details stay current. The right match is highly organized, comfortable learning new software tools, and able to handle repetitive administrative tasks with speed and accuracy.

Key Responsibilities:

• Monitor incoming job requests that come in through email and property management platforms
• Create and update customer and job records in the company's scheduling software
• Enter detailed job information, including service location, treatment type, and materials used
• Close out completed jobs and add accurate notes for each service visit
• Maintain organized, current records across multiple systems and platforms
• Confirm job status and priorities with the business owner every day
• Support general administrative tasks as needed
• Help follow up on incoming customer inquiries as the role grows

Mandatory Skills:

• Proven experience in data entry and administrative support
• Strong attention to detail and high accuracy when entering information
• Comfortable learning and navigating new software platforms quickly
• Attentive, conscientious, and independent
• Strong communication skills
• Comfortable using messaging tools such as WhatsApp for daily updates

Preferred Skills:

• Experience with property management or field service software (e.g., AppFolio, Buildium, or similar platforms)
• Background in the pest control, home services, or field service industry
• Experience with customer outreach or follow-up calls
• Ability to keep several tasks and priorities moving at once

Why Join Us:
This is a strong opportunity to join a growing business where your organizational skills make a direct impact from your first day. You'll have flexible working hours built around close collaboration with the business owner, plus room to grow into new responsibilities as the role develops.