Data Entry Specialist

InterDent is seeking a detail-oriented Data Entry Specialist to support our administrative and operational teams. This position is responsible for accurately entering, reviewing, updating, and maintaining information used to support dental practices and corporate operations. The successful candidate will work with electronic records, spreadsheets, databases, and other business systems while maintaining a high level of accuracy and confidentiality.
This role may be performed in a remote work environment depending on business needs and position requirements. The Data Entry Specialist will collaborate with teams across the organization to verify information, resolve discrepancies, organize records, and ensure that important operational data remains current and accessible.
Key Responsibilities

• Enter and update patient, employee, practice, financial, and administrative information in company systems.
• Review source documents and electronic records for completeness and accuracy.
• Identify missing, inconsistent, or duplicate information and coordinate corrections.
• Perform routine quality checks to maintain data integrity.
• Maintain organized electronic records and supporting documentation.
• Assist finance, revenue cycle, human resources, operations, and practice-support teams with data-related requests.
• Prepare spreadsheets, reports, and data summaries as needed.
• Protect confidential patient, employee, and company information.
• Respond to internal requests for information accurately and within established deadlines.
• Follow company procedures for document management, data security, and information handling.
• Support remote administrative workflows and maintain reliable communication with team members.
• Identify opportunities to improve data-entry processes and administrative efficiency.

Requirements

• High school diploma or equivalent required; college coursework or an associate degree is a plus.
• Previous experience in data entry, administrative support, records management, healthcare administration, or a related field preferred.
• Strong attention to detail and excellent organizational skills.
• Accurate and efficient keyboarding and data-entry abilities.
• Proficiency with Microsoft Excel, Word, Outlook, and database systems.
• Ability to handle confidential information professionally.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working independently in a remote setting when applicable.
• Reliable internet connection and appropriate workspace for remote work, if required by the position.

Bonus Points

• Experience working in a dental, healthcare, or medical office environment.
• Familiarity with electronic health records or practice-management systems.
• Experience with billing, insurance, revenue cycle, or patient-account information.
• Advanced Microsoft Excel skills, including sorting, filtering, formulas, and data validation.
• Experience with CRM, ERP, or document-management systems.
• Previous experience supporting distributed or remote administrative teams.
• Knowledge of HIPAA and healthcare information privacy practices.

Perks

• Competitive compensation based on experience and role.
• Medical, prescription, dental, and vision coverage.
• 401(k) savings plan with company match.
• Life insurance and additional retirement benefits.
• Paid time off and holidays.
• Tuition reimbursement and continuing education opportunities.
• Mentorship and professional development programs.
• Career advancement opportunities across practice and corporate teams.
• Collaborative, supportive work environment.
• Flexible remote work opportunities for eligible positions.