DATA ENTRY/ADMIN

1. Data Entry & Documentation

• Enter, update, verify, and maintain company and project data accurately.
• Maintain electronic and physical records, files, registers, and databases.
• Prepare and update spreadsheets, tracking sheets, logs, and schedules.
• Ensure all data is properly organized and readily available when required.
• Check documents for accuracy, completeness, and consistency.

2. Administrative Support

• Provide day-to-day administrative support to management, engineers, project teams, and other departments.
• Prepare letters, correspondence, memos, forms, notices, and other official documents.
• Manage document filing, scanning, printing, copying, and archiving.
• Maintain records of incoming and outgoing documents.
• Coordinate and follow up on administrative requirements with relevant departments.

3. Material Searching & Procurement Support

• Search for construction, engineering, MEP, electrical, mechanical, civil, and general materials as required.
• Research material specifications, manufacturers, suppliers, product availability, and technical information.
• Collect and compare material prices, quotations, specifications, and supplier information.
• Search online and through supplier sources for suitable materials and products.
• Prepare material comparison sheets and submit findings to management or the relevant department.
• Assist procurement and project teams in identifying suitable materials according to required specifications.

4. Report Preparation

• Prepare daily, weekly, and monthly reports as required.
• Compile information received from different departments and prepare consolidated reports.
• Prepare Excel-based reports, summaries, comparison sheets, trackers, and data analysis.
• Assist in preparing project progress reports, material reports, manpower reports, procurement status reports, and administrative reports.
• Ensure reports are accurate, properly formatted, and submitted within the required timeframe.

6. Computer & Office Skills

• Proficient in Microsoft Excel, Word, PowerPoint, Outlook, and PDF/document management.
• Perform data sorting, filtering, formatting, basic formulas, and spreadsheet preparation.
• Prepare professional presentations, reports, tables, and documents.
• Maintain electronic filing systems and shared folders.
• Use internet search engines and online supplier/manufacturer platforms for information and material research.

Required Skills & Competencies

• Strong computer and MS Office skills.
• Excellent data entry and typing skills.
• Strong knowledge of Microsoft Excel.
• Good internet research and information-searching skills.
• Good report writing and document preparation skills.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to handle confidential company information.
• Ability to work independently and meet deadlines.
• Good communication and coordination skills.
• Ability to manage multiple tasks simultaneously.

Preferred Qualifications

• Diploma or Bachelor's degree in Business Administration, Information Technology, Office Administration, Management, or a related field.
• Previous experience in data entry, administration, document control, procurement support, or office coordination is preferred.
• Experience in a construction, engineering, contracting, or trading company will be an advantage.

Pay: QAR2,500.00 - QAR4,000.00 per month

Work Location: In person