Data Officer

Ellesmere Port Catholic High School

Associate Staff - Role Profile

Job Title: Data Officer

Reporting to: Operations Manager

Attendance: 37 hours per week:

8.00am – 4pm Mon to Thurs (30min Break)

8.00am – 3.30pm Fri (30min Break)

39 weeks per year plus 3 weeks in Summer and 5 Inset days

Salary: Grade 6 £29,070 FTE/ £27,595 pro rata

43 working weeks (38 school weeks, 1 week inset and 3 weeks in the summer) / 37 hours a week,

Role Overview: To lead and manage the effective operation of the School’s Management Information and data systems, ensuring the accuracy, integrity and security of student, attendance, assessment and statutory data. The postholder will provide high-quality data management, analysis and reporting services to support teaching and learning, pastoral provision, safeguarding, operational management and strategic leadership. They will ensure the school meets all statutory data collection, reporting and compliance requirements while providing timely and accurate information to support school improvement and informed decision-making.

MAIN DUTIES AND RESPONSIBILITIES:

Maintain and administer the Schools Arbor MIS and associated systems

· To manage all student data including admissions, timetables and end of year procedures

· Prepare and publish MIS user guides/reports

· Overseeing and co-ordination of attendance data by admin staff

· Manage system permissions, issuing passwords and ensuring all staff have correct access to the school’s systems, including, MIS, DfE websites, SMID and Pupil Progress

· Liaise with Network Manager to ensure that updates and patches to MIS are planned, tested and implemented

· Co-ordination and completion of the school census and other statistical government returns

• Support the effective use of the MIS and provide guidance to staff in the use of assessment, behaviour and reporting modules.

· Set up and maintain the behaviour management procedures and records, accomplishments, certificates and associated reports

· Develop the use of the MIS, and support staff in their use of assessment, behaviour and reporting modules

· Provide guidance and day-to-day support for users

• Create and maintain the assessment database and ensure that assessment data held on pupils is accurate and complete
• Produce reports on progress, effort and behaviour on individual pupils and cohorts of pupils at times set out in the assessment calendar
• Set up and manage systems for tracking the progress of pupils at each key stage
• Set up and maintain subject specific mark sheets in line with school policy.
• Manage the production of annual reports and interim reports on the progress of all the pupils in the school
• Provide base data for external projects and providers, including, SISRA SMID, Fischer Family Trust (FFT) and import target setting data from FFT
• Ensure the year 7 intake’s Key Stage 2 and NFER data is complete and accurate and import to the system
• Assist in implementing and maintaining software applications
• Provide first-line support to staff using data systems

Timetable

· Assist with timetable administration and associated data processes

· Prepare a new academic year calendar in MIS

· Promote students into the new year structure incrementing their curriculum years

· Ensure and manage the smooth transition from one academic year to the next with all sections of MIS

· Set up and maintain registration groups, allocate student memberships, tutors and Year Learning Co-ordinators

· Update and apply periodic and casual changes to courses, teachers and rooms

· Responsible for managing entry into the Academic Management in MIS

Other responsibilities

· To ensure all duties and responsibilities are discharged in accordance with the school’s health and safety at work policy

· To participate in the school’s performance management scheme, ensuring that performance standards and targets are set and met within the agreed timescale

· Liaise with designated SLT member responsible for examinations, curriculum and assessment

· To work collaboratively with schools across the school and provide support in relation to student information, assessment and reporting systems.

· To work collaboratively with the Examinations Officer to ensure the effective administration of internal and external examinations, including examination entries, candidate information, results processing and analysis, and statutory returns.

· To undertake all reasonable any other duties as directed

· Act as the School's lead officer for the coordination and administration of Subject Access Requests (SARs), ensuring compliance with the UK General Data Protection Regulation (UK GDPR), Data Protection Act 2018 and School policies.

· Receive, log, track and manage all SARs and requests for educational records, ensuring statutory deadlines are monitored and met.

· Liaise with senior leaders, pastoral staff, safeguarding leads and other relevant colleagues to identify, retrieve and review information held across all school systems and records.

· Extract, collate and prepare information from Arbor MIS, safeguarding systems, attendance records, assessment systems, behaviour records, pupil files and other data sources in response to SARs.

· Review information prior to disclosure, ensuring appropriate redaction of third-party data and sensitive information in accordance with data protection legislation.

· Maintain accurate records of all requests, actions taken, correspondence and disclosures for audit and compliance purposes.

· Provide guidance to staff regarding the identification, handling and escalation of Subject Access Requests and data protection enquiries.

· Support the Data Protection Officer (DPO) in responding to requests from data subjects, regulators and other authorised agencies.

To Apply:

Please apply using the application form which can be found at [email protected], please see the application form notes to applicants, and complete the following; application form, consent to obtain references, rehabilitation of offenders form and recruitment monitoring form CV applications cannot be accepted.

We understand and want to support a healthy work – life balance, we welcome applications from candidates who require flexibility.

We are committed to diversity and inclusion and therefore welcome applications from all suitably qualified and experienced people.

Applications should be sent to the Operations Manageron the following email. If you would like to arrange an informal discussion regarding the role please contact Scott Higginson, Operations Manager, [email protected]

Our Lady Help of Christians is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and an enhanced DBS check with Child Barred List check.

All posts are offered subject to agreement to sign the Catholic Education Service contract of employment with Our Lady Help of Christians Catholic Academy Trust. We are committed to equality and welcome applications from all sections of the community. This role is not reserved and there is no requirement for the post holder to be a practising Catholic but should uphold our principles and values in all aspects of their employment.

Deadline for application date is 2nd November 2026, interview dates to be confirmed.

Pay: £29,070.00-£32,045.00 per year

Work Location: In person