Database Coordinator

Company Overview

The California Province is a dedicated non-profit religious organization within the Society of Jesus, commonly known as the Jesuits. Serving a five-state region—including California, Nevada, Arizona, Utah, and Hawaii—the Province actively collaborates with civic organizations, dioceses, and other nonprofits to foster positive societal change through educational, pastoral, and community initiatives.

Job Summary

The Part-Time Database Coordinator maintains the accuracy, integrity, and completeness of Jesuits West’s Salesforce database. This position enters new information, edits existing records, performs routine data updates, and helps keep email distribution lists current and dependable. Through careful data management, the role supports effective province administration, organizational communications, and outreach.

Duties

• Enter, edit, and update organizational and Jesuit data in Salesforce according to established procedures and standards.

· Monitor Virtus Pathways training data entry and reports for all UWE Jesuits.

• Update and manage email distribution lists, verify addresses, remove outdated or invalid entries, and ensure compliance with organizational standards.
• Assist with data imports, exports, and bulk updates as requested.
• Generate basic reports, queries, and data extracts from Salesforce to support staff needs.
• Maintain strict confidentiality of sensitive personal and organizational information in accordance with privacy policies and applicable regulations.
• Collaborate with other staff members to gather, verify, and reconcile data from various sources.
• Collaborate with other departments and provinces to share data and best practices on Salesforce database. Participate in Salesforce training, including attending monthly online meetings and occasional in-person meetings.
• Document recurring database procedures, list-maintenance practices, and data-quality steps to support continuity and consistent work practices.
• Support additional database-related projects or tasks assigned.
• Coordinate with staff on the annual publication of the Jesuits West section of the Catalog of the Provinces of the Society of Jesus in Canada and the United States of America.
• Perform regular data verification, cleaning, deduplication, and quality control to maintain database integrity.

Experience

• Minimum of 2 years of experience in data entry, database management, records maintenance, or administrative support.
• Exceptional attention to detail and commitment to data accuracy.
• Excellent communication and interpersonal skills
• Demonstrated ability to manage confidential and sensitive information with discretion.
• Ability to work and collaboratively in a mission-driven, faith-based nonprofit environment.
• Proficiency in Microsoft Office Suite, especially Excel (sorting, filtering, formulas, data validation).
• Strong organizational and time-management skills with the ability to manage repetitive tasks while meeting deadlines.
• Ability to work as part of a team and independently with minimal supervision in a part-time role.
• Direct experience with Salesforce or a similar CRM/database platform is preferred.
• Experience maintaining contact databases, email lists, or donor/constituent records is highly desirable.

Pay: $30.00 - $32.00 per hour

Expected hours: 15.0 – 20.0 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Portland, OR (Multnomah County)