Database Entry - Coordinator

Job Overview

The Database Entry/Coordinator is responsible for maintaining accurate, organized, and confidential records that support the mission of Palmetto Literacy Council (PLC) — providing free or reduced tuition fees, individualized tutoring for children and adults in Horry County. This role ensures that all data related to students, volunteer tutors, volunteers, pairings, tutoring sessions, and instructional materials is accurately entered, updated, and tracked in the organization’s database systems. The Database Entry/Coordinator also assists in preparing reports, supporting grant applications, and improving information flow across the organization.

Duties

Qualifications

• Proven experience with databases, data entry, and office productivity software such as Microsoft Excel and Word
• Strong computer skills with the ability to navigate ERP systems and spreadsheets effectively
• Demonstrated proficiency in Excel data analysis, including creating pivot tables and utilizing formulas
• Excellent organizational skills with keen attention to detail and accuracy in typing (10 key typing skills preferred)
• Ability to handle confidential information responsibly while maintaining high levels of integrity
• Previous clerical or administrative experience is highly desirable
• Basic math skills for data verification and order processing tasks
• Strong communication skills for customer service support when needed
• Ensure data handling follows company policies and regulatory standards.
• Support staff and volunteers in collecting and submitting accurate data on volunteer hours, student/volunteer numbers, tutoring sessions, student progress, and material use.
• Generate regular reports on active pairings, student waitlists, volunteer waitlists, tutor engagement, and program outcomes for internal review, board meetings, and grant reporting.
• Assist with data preparation for newsletters, annual reports, and community outreach materials.
• Work with other departments to provide accurate data for projects and decision-making.
• Sort, identify, and process materials for entry.
• Check entries for errors, resolve discrepancies, and confirm data integrity.

Qualifications

• High School diploma or equivalent required. Associate or bachelor’s degree preferred, or equivalent combination of education and experience.
• 1–3 years of experience in data entry, administrative coordination, or database management (nonprofit or education experience strongly preferred).
• Proficiency with Microsoft Office Suite (especially Excel and Word) and Google Workspace (Sheets, Docs, Drive).
• Excellent attention to detail and strong organizational skills.
• Ability to manage sensitive information with discretion and professionalism.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively in a mission-driven team environment.
• Time management: Effectively balance part-time hours with workload demands.

Preferred Skills

• Analytical mindset: Ability to interpret data trends and provide insights.
• Experience with donor or volunteer management software (e.g., Laces (ProLiteracy), Bloomerang, Salesforce, Little Green Light, or similar).
• Familiarity with student progress tracking or learning management systems.
• Experience developing simple data dashboards or generating outcome reports.
• Understanding of nonprofit reporting and compliance requirements.

Join us in this engaging role where your technical expertise will directly impact our operational efficiency! We value proactive team players who thrive in fast-paced environments and are eager to contribute their organizational talents. This paid position offers a rewarding chance to develop your skills within a supportive professional setting.

Pay: $13.00 per hour

Expected hours: 20.0 per week

Work Location: In person