DATABASE LEAD (PROPERTY MANAGEMENT)

MINIMUM REQUIREMENTS:

• Graduate of any 4-year course and/or related in the field of housing, preferably an IT or Computer Science Graduate

• Should have at least 1 year’s experience in Property Management or any Data Management Position

• MS Office, especially with a strong foundation in Microsoft Excel

• Good communication skills, decision-making skills, negotiation skills & listening skills

• Service-oriented and good interpersonal skills

JOB OVERVIEW/SUMMARY:

The Database Management Lead is responsible for managing the Property Management Department's databases, records, and monitoring systems. The role ensures the accuracy, completeness, and alignment of department data, oversees the implementation of the PMDTS, and provides reports and operational support to ensure efficient department operations.

MAIN DUTIES & RESPONSIBILITIES:

• Serve as the overall custodian of all databases and records of the Property Management Department.

• Manage and maintain all PMD documents, including move-in documents, HOA documents, turnover records, and other department files, ensuring that both physical and electronic copies are complete and properly organized.

• Oversee the implementation and utilization of the PMDTS and ensure that all project sites are compliant with its proper use. Provide assistance to users on system-related concerns.

• Ensure that the PMD Masterfile, PMDTS, and all site monitoring reports are aligned and updated, and facilitate the timely resolution of any discrepancies.

• Coordinate with the IT Department, Loans Processing Department, Customer Service Department, Construction Team, and other concerned departments for data reconciliation and operational requirements.

• Prepare and consolidate monthly reports and other management reports to support the PMD Senior Lead in monitoring the department's performance.

• Conduct site visits as necessary to validate records, monitor compliance, and provide operational support.

• Assist in the planning and execution of Turnover Caravans and other department-initiated activities whenever necessary.

• Perform other duties and responsibilities that may be assigned by the PMD Senior Lead or Department Head from time to time.