Day Service Coordinator

Job Title:

ElderCircle Day Service Coordinator

FLSA Designation:

Hourly: $21/hr.

Hours:

36-40 hours per week; M-F Between the hours of 7:30am-4:30pm; may include occasional evenings or weekends for training/events upon request.

Reports to:

Day Service Director

Job Summary

ElderCircle is seeking a personable, self-motivated, reliable, and highly organized Day Service Coordinator who possesses a passion for working with older adults and their caregivers. The position will be responsible for the overall implementation of the Adult Day Program and activities. The ideal candidate can manage their own workload, prioritize tasks, and think ahead to meet the needs of a growing organization.

Responsibilities and Duties

Day Service Program Enrichment & Activities:

• Create and implement alternative adult day services
• In partnership with the Director, create, distribute, and implement the Day Service monthly calendar of activities, functions, and special events. Evaluate and ensure they are responsive to participant needs, actuation of care plan objectives and outcomes, comply with regulatory requirements and promote community integration, social engagement, and life skills.
• Work with care providers and clients to create and implement the care plan for every individual participant.
• Record daily and monthly summaries of each ADS participant’s activities.
• Assist Care Provider or Receiver in the coordination of transportation when needed.
• Attend training and meetings specific to Adult Day Service programs.
• Uphold a strict level of confidentiality.
• Other duties as assigned.

License, Participant & Staff Management:

• Interview and assess prospective participants to determine if their specific needs can be met by program services and make admission decisions based upon participant assessment. Develops, plans and coordinates client's care with personnel and client families.
• Completes all admission and discharge paperwork following proper protocol or assigns to the Enrichment Assistant.
• Responsible for implementing current license requirements and changes.
• Help to monitor the effectiveness of programs through quality assurance procedures and helps to develop new program concepts, continuously updating content to meet and/or exceed participant’s ever-changing and widely diverse needs, while monitoring program content to ensure compliance with Federal and State standards.
• Complete quarterlies and conduct annual reviews for each participant. The coordinator will consult with the Director as needed.
• Anticipate, identify, and document team protocol, processes, and procedures. Make recommendations to the Director, or in their absence, make recommendations to the Executive Director for improvement as appropriate.
• Work with contracted RN, PT and Dietician.
• Attend staff meetings or training as requested, making modifications to daily start or end times.
• Other duties as assigned.

License Compliance

Personnel standards. The standards and requirements in items A to C apply to all employees.

A. Persons who supervise employees must be at least 18 years of age.

B. Employees or consultants who perform services that require licensure, certification, or registration by the state of Minnesota must have current licensure, certification, or registration in their field.

C. An employee, other than a physician, registered pharmacist, registered nurse, or licensed practical nurse, who is responsible for medication assistance shall provide a certificate verifying successful completion of a trained medication aid program for unlicensed personnel approved by the Minnesota Department of Health or shall be trained by a registered nurse to provide medication assistance in accordance with part 9555.9710, subpart 3.

Qualifications and Skills

Essential Qualifications:

• CPR/First Aid certified or willing to be trained.
• Must acquire/maintain training in personal care and health monitoring procedures.
• Must maintain and acquire minimal annual training requirements.
• Willingness to be trained in billing/tracking systems.
• Willingness to be trained in other dementia specific trainings.
• Willing to be trained in proper lifting procedures.
• Excellent communication skills, both verbal and written.
• Exemplary planning and time management skills.
• Demonstrated ability to manage multiple tasks, meet deadlines, and stay organized while providing an acute attention to detail.
• Ability to present a positive attitude in a stressful situation.
• Work shifts assigned with the highest degree of dependability.
• Operate a motor vehicle in a safe manner at all times.
• Must complete medication administration training and instruction through a Licensed Registered Nurse within 90 days of employment to accurately and precisely dispense and administer vital prescribed medications to Adult Day Stay participants as needed and/or as directed. Following documented completion of training for the proper dispense and administration of medication, Program Enrichment Assistant may assist with medication administration as directed per participant doctors’ orders.

Preferred Experience, But Not Required

• Post-secondary education or training.
• Managerial or supervisory experience.
• Experience working with older adults.
• Experience providing great customer service on the phone and in-person.

Preferred Knowledge, Skills and Abilities

• Ability to use Microsoft Office and Excel.
• Ability to work in a small open office setting unsupervised and with regular interruptions.
• Ability to learn multiple computer programs specific to the program.

Physical Requirements

• Hear and speak to use the telephone and communicate with people.
• Assist or lift a minimum of 50 lbs. on a regular basis.
• Occasional stoop, kneel, crouch.

Offers of employment are subject to criminal background checks. Must have reliable transportation, valid driver’s license and maintain current auto insurance.

Pay: From $21.00 per hour

Expected hours: 36.0 – 40.0 per week

Benefits:

• Health insurance
• Retirement plan

Work Location: In person