DCC Administrator (Document Control Center Administrator)

Key Responsibilities

1. Maintain and control company management system documents, including procedures, work instructions, forms, specifications, and records.
2. Process document creation, revision, review, approval, issuance, and obsolescence according to document control procedures.
3. Ensure only the latest approved versions of documents are available at points of use.
4. Maintain document master lists, document databases, and document tracking records.
5. Coordinate document review and approval activities with process owners and department representatives.
6. Distribute controlled documents and communicate document changes to relevant departments.
7. Archive obsolete documents and maintain document retention records in accordance with company requirements.
8. Support internal, external, customer, and certification audits by providing controlled documents and related records.
9. Monitor document review due dates and follow up with document owners for timely updates.
10. Assist in quality management system implementation, maintenance, and continual improvement activities.
11. Support training record administration and ensure controlled documents are properly communicated to users.

Job Requirements

1. Diploma or Advanced Diploma in Business Administration, Quality Management, Engineering, or related field.
2. Minimum 1 year of experience in document control, quality system administration, or administrative support.
3. Familiar with ISO 9001 document control requirements. Experience with ISO 14001 is an advantage.
4. Knowledge of document lifecycle management, including document creation, review, approval, revision, distribution, and archival.
5. Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.
6. Good organizational skills with strong attention to detail.
7. Able to handle multiple tasks and meet deadlines.
8. Good communication and coordination skills.
9. Good written and spoken English. Mandarin is an added advantage.

Preferred Skills

• Document Control System Management
• ISO 9001 Documentation Management
• Records Management
• Master List Administration
• Audit Support
• Data Entry and Data Analysis
• Microsoft Excel and Word
• Document Revision Control
• Quality Management System (QMS) Support
• Cross Functional Coordination