DCC Staff

JOB SUMMARY

The DCC Staff is responsible for the proper control, maintenance, filing, distribution, and monitoring of company documents and records. The position ensures that documents are properly identified, updated, approved, distributed, and readily available to authorized personnel in accordance with company procedures and quality management system requirements.

KEY RESPONSIBILITIES

• Manage and maintain controlled documents and records, both hard copy and electronic files.
• Ensure proper document numbering, revision control, filing, and archiving.
• Monitor document revisions and ensure that only the latest approved versions are available for use.
• Facilitate the issuance, distribution, retrieval, and replacement of controlled documents.
• Maintain the Document Master List and other document control monitoring records.
• Coordinate with different departments regarding document creation, revision, approval, and submission.
• Check submitted documents for completeness, proper format, and required approvals.
• Maintain confidentiality and proper accessibility of company documents and records.
• Assist in the preparation and organization of documents required for internal and external audits.
• Monitor document retention and disposal in accordance with established procedures.
• Ensure proper filing and traceability of quality-related documents and records.
• Assist in the implementation and maintenance of the company's Document Control procedures and ISO/QMS requirements.
• Perform other related duties and administrative tasks as assigned by the immediate supervisor.

QUALIFICATIONS

• Graduate of any 4-year course, preferably in Business Administration, Office Administration, Industrial Engineering, Quality Management, or a related field.
• With experience in Document Control, Records Management, Quality Assurance, or administrative work is an advantage.
• Knowledge of ISO/QMS documentation and document control procedures is an advantage.
• Computer literate, particularly in Microsoft Excel, Word, and other office applications.
• Organized, detail-oriented, and systematic in handling documents and records.
• Good communication and coordination skills.
• Able to maintain confidentiality and handle sensitive company information.
• Willing to work in a manufacturing environment.
• Fresh graduates are welcome to apply.

PREFERRED SKILLS

• Document and records management
• Microsoft Office / Google Workspace
• Data encoding and file organization
• Attention to detail
• Filing and document tracking
• Communication and coordination
• Basic knowledge of ISO/QMS documentation
• Time management and organizational skills