DD Administrative Assistant

Job Summary

We are seeking a dedicated and highly organized DD Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, manage administrative tasks, and ensure seamless communication across departments. You will handle confidential information with integrity, and contribute to a positive and efficient work environment. Your proactive approach and strong organizational skills will help keep our office running smoothly and support our team’s success.

Responsibilities

• Assist with calendars, scheduling, meeting preparation, & follow-up tasks
• Perform data entry tasks using Microsoft Office applications and SmartSheets
• Handle clerical duties such as proofreading documents, managing correspondence, training records, & program documentation
• Collaboration on special projects related to residential services & quality improvement
• Communicate appropriately with supervisor(s) & other members of the service & admin teams
• Manage confidential information with discretion while maintaining organized records and files
• Utilize strong computer skills to streamline administrative processes and improve office productivity

Experience

• Prior office experience in administrative or clerical roles is required, with a focus on DD policies/procedures
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Proven organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Personal assistant or office management experience is a plus, especially involving calendar management and scheduling
• Strong typing, proofreading, data entry accuracy, and time management skills are essential for success in this role

Requirements/Qualifications

• High School Diploma or GED
• Current Driver's License with a clean driving record
• Successfully pass background checks; APS/CPS Checks, OneSource, & I-9 Verification

Join us as a DD Administrative Assistant to be an integral part of a vibrant team dedicated to excellence! Your enthusiasm for organization, exceptional communication skills, and commitment to confidentiality will help drive our agency’s success while providing outstanding support to colleagues and participants alike.

Pay: $20.00 - $22.00 per hour

Expected hours: 15.0 – 30.0 per week

Work Location: In person