Debtors / Finance Admin

About Us

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

We are seeking a detail-oriented and proactive Debtors /Finance Adminstrator to join our finance team. The successful candidate will be responsible for managing accounts receivable, ensuring timely collections, ensure company records are updated and maintained accurately and maintaining accurate financial records to support the company’s cash flow.

Duties & Responsibilities

Monthly accounts reconciliation reports.

Debt collections.

Proactive Customer Contact: Ensure regular communication with customers to collect outstanding amounts efficiently.

Meet Monthly Targets: Achieve monthly collection targets, while reducing DSO.

Timely Payment Collection: Collect outstanding money within granted terms.

Cash Forecasting: Utilize your analytical skills to forecast payments due based on debtor balances.

Credit Management: Monitor client trading within granted credit limits.

Query Resolution: Address all credits and queries.

Compliance Knowledge: Understand and adhere to POPIA/FICA requirements.

Process Improvement: Continuously improve collection processes.

Monthly reporting to Debtor Manager and Finance Manager.

Constant focusing on the reduction of aged debt.

Able to read and understand Age Analysis and Debtors Reports.

Assist with accounts receivable control processes.

Ensure that the company’s cash flow is maximised through debt collection and minimisation of risk.

Maintain Debtors data base on D365 by setting up term codes, updating customer contact details, ensuring uniformity in customer naming conventions, linking customer accounts to account groups, and confirming accuracy of beneficiary banking details.

Maintainance of client relationships.

Ensure that billing is correct and that all discrepancies and irregularities are analysed and rectified.

Process credit notes once a complete investigation has been conducted.

Payment allocations

Facililate payments of invoices due by sending bill reminders and contacting clients.

Maintain filing systems and office records

Coordinate office supplies and consumables.

Skills and Competencies

Proven record of debt collections

Attention to detail/accuracy

Ability to work in highly pressured, deadline driven and fast pace environment

Excellent verbal and written communication skills

Effective decision-making skills

Effective time management skills

Knowlege of D365

Knowlege of NCA

Administrative skills

Knowledge of accounting principles

Extensive experience working with Excel, PowerPoint and Outlook

Ability to work effectively with diversity

Strong client relationships

Qualifications

Matric qualification

Degree /qualification in Finance, Accounting, Credit Management or other Management.

Minimum of 2 years Debtors / Finance Admin experience.**