Delegate Acquisition Executive

Role & responsibilities

B2B Event & CXO, Speaker Engagement Associate

1. Executive / Delegate Acquisition

• Identify relevant CXOs, business leaders and senior decision-makers based on client ICP and event theme.
• Build and maintain targeted prospect/delegate lists.
• Explain the event/program clearly and generate genuine interest.
• Drive registrations, confirmations and attendance.
• Maintain regular follow-up with prospective participants.

2. Speaker / Executive Engagement

• Identify and approach relevant speakers and senior executives.
• Coordinate communication and follow-ups.
• Maintain professional relationships with invited executives.
• Ensure confirmed participants remain engaged until the event.

3. Event Execution

• Support the complete event lifecycle from planning to post-event follow-up.
• Coordinate registrations, confirmations, reminders, seating/table allocation and other event requirements.

4. Client Coordination

• Understand the client's target audience, objectives and expectations.
• Coordinate with internal and client teams on target lists, outreach progress and event status.

5. Post-event Follow-up & Intelligence

• Track attendance and participation.
• Support post-event communication with executives.
• Capture relevant business insights, requirements, interests and follow-up opportunities from conversations.

Preferred candidate profile

• Excellent verbal and written communication
• Comfortable speaking to senior executives and CXOs
• Strong follow-up discipline
• Comfortable with outbound calling and prospecting
• Good LinkedIn, email and WhatsApp communication skills
• Strong ownership and execution orientation
• Ability to work with targets and deadlines
• Good research and attention to detail
• Comfortable working in a fast-moving, entrepreneurial environment
• Basic proficiency with CRM / spreadsheets / productivity tools