Demand Planning VA / Executive Assistant

Demand Planning Virtual Assistant / Executive Assistant

Schedule: Flexible part-time arrangement:

• 2–3 hours per day, 3 days per week; or
• 8–9 hours per day for one full week
• Must be available during New Zealand business hours

Role Overview

We are looking for a detail-oriented Demand Planning VA/EA to support international freight coordination, supplier communication, shipment tracking, and timeline management.

The ideal candidate has experience in demand planning, supply chain, logistics, procurement, or a related field and can effectively coordinate multiple priorities.

Key Responsibilities

• Coordinate international freight and shipments.
• Track shipping schedules, delivery timelines, and deadlines.
• Communicate with suppliers regarding orders, production, shipment dates, and updates.
• Follow up with suppliers and logistics partners to ensure timelines are met.
• Monitor shipment progress and promptly report potential delays or issues.
• Maintain accurate records of orders, shipments, and supplier updates.
• Assist with inventory and demand-planning administrative tasks.
• Provide clear and timely updates to internal stakeholders.
• Ensure orders and shipments remain aligned with required timelines.

Qualifications

• Previous experience in demand planning, supply chain, logistics, procurement, or international freight.
• Experience coordinating with international suppliers.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and consistent follow-up.
• Ability to manage multiple priorities and deadlines.
• Able to work independently with minimal supervision.
• Proficient in commonly used business and productivity tools.