Department Admin Assistant / Executive

About the Role

Join Perdana ParkCity as a Department Admin Assistant / Executive to provide administrative, operational, and hospitality support to the Management team, ensuring the smooth and efficient running of daily activities.

What You'll Do

• Provide administrative and secretarial support to the Management team.
• Manage documents, contracts, correspondence, and filing.
• Prepare reports, presentations, memorandums, and other documents.
• Coordinate meetings, appointments, travel, hotel, and flight arrangements.
• Handle calls, mail, deliveries, and general office coordination.
• Prepare and serve beverages and light refreshments for Management and guests.
• Arrange and purchase meals and refreshments for Management and visitors when required.
• Maintain pantry supplies and ensure Management areas and meeting rooms are clean and organized.
• Run errands and assist with purchasing and other ad hoc tasks.
• Provide hospitality support to Management, visitors, and guests when required.
• Perform other duties as assigned by Management.

What We're Looking For

• Diploma in Business Studies / Administration / Secretarial or equivalent.
• Minimum of 2-3 years of experience in office administration, executive/personal assistance, secretarial, or similar roles.
• Proficient in using Microsoft Office.
• Able to speak and write well in English and Bahasa Malaysia. Mandarin/Cantonese is an added advantage for supporting Chinese-speaking Management.
• Pleasant personality, well-groomed, proactive, and service-oriented.
• Responsible and able to work independently with minimal supervision.
• Efficient, able to work in a fast-paced environment, and remain calm under pressure.
• Must possess a valid driving licence and be able to drive for purchasing duties.
• Willing to work in Desa ParkCity.

Why Join Us?

• Attractive salary package with performance bonus.
• Free on-site parking.
• Medical and dental benefits, including coverage for immediate family members.
• Supportive and collaborative team culture.