Department Assistant

ESSENTIAL FUNCTIONS:

In this capacity, the Department Assistant will:

• Support the London CSS team and administrative professionals with daily tasks;
• Liaise with internal resources to complete projects and tasks;
• Provide administrative support that may include time entry, expense reimbursements, presentations, meeting coordination, and travel arrangements;
• Maintain electronic and hard copy files, arrange document reproduction, scan and save documents into document management system;
• Perform data entry in various databases and applications; proofread and edit entries as appropriate;
• Work overtime as required; and
• Handle additional related projects as assigned.

PROFICIENCIES:

• Advanced proficiency in rules of English grammar, spelling and punctuation;
• Fundamental proficiency in MS Word, and document editing/comparison applications;
• Fundamental proficiency in MS Outlook and web-based conference call/web-sharing applications;
• Fundamental proficiency in MS Excel and spreadsheet/database applications;
• Fundamental proficiency in MS PowerPoint and presentation applications; and
• Fundamental proficiency in the operation of office equipment, such as copiers, scanners.

QUALIFICATIONS:

• Strong academic background (including English and Maths);
• Relevant secretarial college course, apprenticeship, Bachelor’s degree or equivalent experience;
• At least 1 year of administrative support experience (preferred); and
• At least 1 year of experience in a professional services or legal environment (preferred).