Depot Operations Coordinator

Overview
We are seeking a dynamic and highly organized Depot Operations Coordinator to join our team! This energetic role is vital in ensuring smooth daily operations at our depot, coordinating logistics, managing administrative tasks, and providing exceptional customer support. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess a proactive attitude to keep our depot running efficiently. If you’re passionate about office management, enjoy multitasking, and have a knack for problem-solving, this opportunity is perfect for you!

Responsibilities

• Oversee daily depot operations, including scheduling and coordinating shipments and deliveries
• Manage front desk activities, greeting visitors and directing inquiries with professional phone etiquette
• Handle multi-line phone systems to answer questions, route calls, and provide customer support
• Maintain accurate records through data entry, filing, and document proofreading to ensure operational compliance
• Utilize computer skills with Microsoft Office and Google Workspace to prepare reports, update logs, and manage correspondence
• Support office management tasks such as calendar management, appointment scheduling, and supply inventory control
• Assist with bookkeeping tasks using QuickBooks or similar software to track expenses and invoices
• Provide exceptional customer service by addressing inquiries promptly and courteously in person or via phone or email

Qualifications

• Proven office experience with strong clerical skills including data entry, filing, and proofreading
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with multi-line phone systems and phone etiquette standards
• Bilingual abilities are highly desirable to serve diverse customer needs effectively
• Strong computer literacy including familiarity with office management software such as QuickBooks or bookkeeping tools
• Previous experience in administrative support roles such as medical receptionist, dental receptionist or personal assistant is a plus
• Exceptional time management skills with the ability to handle multiple responsibilities simultaneously

Join us as a Depot Operations Coordinator where your energy and organizational talent will drive our success! We are committed to fostering an inclusive environment that values your contributions while offering opportunities for growth. This paid position provides a chance to develop your administrative expertise while supporting essential depot functions.

Job Type: Full-time

Pay: $46,616.75 - $56,140.61 per year

Work Location: Remote