Deputy Manager-Administration

Key Responsibilities

• Oversee and manage all site and project administration activities.
• Ensure smooth functioning of office administration, housekeeping, security, transportation, and facility management services.
• Coordinate with vendors, contractors, and service providers for administrative requirements.
• Manage procurement and inventory of office supplies, consumables, and administrative assets.
• Monitor and control administration budgets and ensure cost optimization.
• Handle lease agreements, utility services, statutory licenses, and renewals related to project administration.
• Ensure compliance with company policies, statutory regulations, and local authority requirements.
• Manage employee accommodation, travel arrangements, guest house operations, and logistics, as applicable.
• Supervise security operations and ensure implementation of safety and access control measures at the project site.
• Support HR and project teams in employee engagement initiatives, events, and welfare activities.
• Maintain records, MIS reports, asset registers, vendor contracts, and administration documentation.
• Liaise with local authorities, government departments, and external agencies whenever required.

Desired Candidate Profile

• Graduate in any discipline; MBA or Post Graduate qualification in Administration/Management will be preferred.
• 10 to 12 years of relevant administration experience in Real Estate, Construction, Infrastructure, or Commercial Projects.
• Strong knowledge of facility management, security management, vendor management, and statutory compliance.
• Excellent communication, negotiation, and stakeholder management skills.
• Proficiency in MS Office and administration reporting systems.
• Ability to work independently and manage multiple responsibilities in a fast-paced project environment.

Key Competencies

• Administration & Facility Management
• Vendor Management
• Security & Housekeeping Management
• Budget Control & Cost Optimization
• Liaison & Statutory Compliance
• Asset Management
• Team Coordination
• Problem Solving & Decision Making