Deputy Manager/ Associate Manager

JOB TITLE - DM/ AM -Admin
REPORTS TO - Admin Head

About the Role

To oversee and manage administrative functions ensuring smooth day-to-day operations, compliance with organizational policies, and efficient support to all departments. The role involves managing facilities, vendor coordination, office supplies, and employee services to maintain a productive workplace environment.

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Key Responsibilities

Office Administration

• Supervise daily office operations including housekeeping, security,
  and maintenance.
• Ensure availability of office supplies and manage procurement
  processes.

Maintain records of administrative expenses and budgets.

Vendor & Facility Management

• Coordinate with vendors for services such as housekeeping, security, transport, and catering.
• Negotiate contracts and ensure timely payments.
• Oversee facility management including repairs, utilities, and
  infrastructure upkeep.

Compliance & Documentation

• Ensure compliance with statutory requirements related to
  administration.
• Maintain accurate records of contracts, licenses, and agreements.
  Support audits and inspections as required.

Employee Support Services

• Manage travel arrangements, accommodation, and logistics for
  employees.
• Handle employee queries related to administrative services.
  Organize company events, meetings, and conferences.

Process Improvement

• Identify gaps in administrative processes and recommend
  improvements.
• Implement automation tools for efficiency in admin operations.

Qualifications & Skills

• Business Administration, Management, or related field.
• 8 -12 years of experience in administration or office management.
• Strong knowledge of vendor management, facilities, and compliance.
• Proficiency in MS Office and administrative software tools.
• Excellent organizational and multitasking skills.
• Strong interpersonal and communication abilities.
• Ability to manage budgets and negotiate contracts effectively.

SMS Responsibility

In the context of the SMS, you have the following responsibilities:

• Ensure both your own and the safety of other personnel in the vicinity
  of the working environment.
• Interrupt or discontinue your work if your safety or that of others is at
  risk
• Perform your tasks in compliance with regulations and AWCMRO
  Procedures.
• Practice and promote the AWCMRO as safety policy
• Notify hazards and safety related events and report any relevant