Deputy Technical Associate(Admin)

We are Hiring Deputy Technical Associate(Admin Department)

Location-Thapathali,Kathmandu

Key Responsibilities:

• Develop sound understanding of the program, activity, organization being audited, including its management practices, business processes, policies and procedures.
• Assist Audit In-charge to collect information listed in and to update audit profile template.
• Assist in the preparation of audit plan and audit engagement program including checklists and working papers.
• Perform audit tests and prepare working papers in accordance with Internal Audit Manual.
• Organize and reference work papers for review by Audit in-charge and update in centralized server daily.
• Propose to audit In-charge practical and value-added recommendations to address control weaknesses and/or process inefficiencies.
• Prepare Working paper along with collection of sufficient audit evidences.
• Prepare comment sheet and forward for review at each day end.
• Assist in the preparation of a concise and informative audit report to effectively communicate the findings and recommendations to the branch/department and senior management.

1. Assist in daily workshop operations, including workflow coordination and documentation.
2. Maintain workshop records, service reports, invoices, and other financial documents.
3. Support budgeting, cost tracking, and expense monitoring.
4. Assist in preparing reports using MS Office, especially Excel.
5. Update and maintain records in the ERP system.
6. Coordinate with workshop staff, technicians, and other departments to ensure smooth operations.
7. Ensure compliance with workshop norms, procedures, and company policies.
8. Support inventory management, spare parts tracking, and stock record maintenance.
9. Assist in data entry, documentation, and other administrative tasks as required.
10. Communicate effectively with team members and management to support daily operations.

Required Skills and Qualifications

• ACCA candidates with Articleship pending.

• Knowledge of workshop norms, procedures, and management.

• Good interpersonal and communication skills.

• Good knowledge of MS Office, particularly Excel, and ERP systems.

• Strong organizational, analytical, and problem-solving skills.

• Ability to coordinate with different teams and maintain accurate records.

• Assist in managing daily workshop operations and ensure that all activities are carried out smoothly and efficiently.

• Support workshop management in maintaining proper procedures, operational standards, and company policies.

• Assist in preparing and maintaining financial records, invoices, expense reports, and other relevant documentation.

• Monitor workshop expenses, operational costs, and budgets to support effective cost control.

• Prepare daily, weekly, and monthly reports related to workshop operations, expenses, and performance.

• Maintain accurate records of inventory, spare parts, tools, and other workshop materials in coordination with the concerned departments.

• Use MS Office applications, particularly Microsoft Excel, to prepare reports, maintain data, and perform necessary documentation.

• Update and maintain accurate information in the company’s ERP system and ensure proper record management.

• Coordinate with technicians, workshop staff, management, and other departments to ensure smooth workflow and timely completion of tasks.

• Assist in identifying operational issues and support management in developing practical solutions to improve efficiency.

• Ensure proper documentation and follow established workshop procedures and operational guidelines.

• Support internal audits, financial documentation, and other administrative activities as required.

• Maintain effective communication and professional relationships with colleagues, clients, and other stakeholders.

• Perform other duties and responsibilities assigned by the management as per organizational requirements.