Design Administrator

Overview

The Design Administrator will manage the day-to-day administration of the Timber Frame Design department, with particular responsibility for the control, issue and tracking of drawings throughout the life of each timber frame project. The role supports the design office, the CNC/production team and the wider business by preparing drawing packs, issuing ADT and approval drawings to customers, following these through to sign-off, and maintaining accurate project records and certification. This position is varied and offers a great opportunity to grow in a busy and exciting time in the construction industry. The Timber Frame Design Administrator will report to the Design & Technical Manager and work closely with the design team, CNC/production and the contracts department.

Key Responsibilities

Drawing Control & Issue

• Prepare drawing files and packs for designers, production, contracts and site, ensuring each pack is complete, at the correct revision and issued in the required format.
• Issue ADT Approval drawings to customers, architects and engineers, recording each issue on the project drawing register.
• Follow up approval drawings with customers and design team members to secure sign-off within the agreed programme dates, chasing outstanding approvals and escalating delays to the Design & Technical Manager.
• Receive incoming drawings from customers, architects, engineers and external consultants; check revisions against those held, log them, distribute to the relevant departments and archive superseded versions.
• Maintain an accurate and up-to-date drawing register and revision history for every project.

Project Set-Up & Certification

• Populate new project folders in line with the company filing structure, setting up the required sub-folders, templates and reference documents at project handover.
• Request, track, log and file ancillary certificates, issuing them to customers, certifiers and assigned certifiers as required and maintaining the ancillary cert register.
• Ensure project documentation is complete and readily retrievable for design, production, contracts and handover purposes.

CNC Admin Support

• Provide administrative support to the CNC and production team, including the preparation, transfer and record-keeping of cutting files.
• Maintain CNC job records and produce job sheets, labels and supporting paperwork for production.
• Liaise with CNC operators and designers on file queries, ensuring the correct revision is machined.

General Administration

• Monitor the design inbox, acting as first point of contact for incoming emails and queries, responding directly or directing them to the appropriate person and following through to resolution.
• Filing and archiving of drawings, certificates and correspondence, both electronic and hard copy.
• Order and maintain stationery and office consumables.
• Attend weekly design and planning meetings.
• Ensure the smooth flow of information between the design office and other departments.
• Additional general admin & ad-hoc duties as and when required.

Skills and Qualification

• Proven experience as an office administrator, document controller, design administrator or relevant role.
• Experience within timber frame, construction, manufacturing or a related technical environment is a distinct advantage.
• Excellent IT skills, including email, MS Office suite and document management / shared drive systems.
• Comfortable working with drawing files and revisions; familiarity with PDF and CAD viewing software is an advantage.
• Ability to meet deadlines and work under pressure.
• Self-motivated with an ability to use own initiative and work as part of a team.
• Excellent organisational skills with great attention to detail, particularly around revision and version control.
• Great communication skills & excellent written and verbal communication skills.
• Proactive and professional with good people skills and an ability to interact with customers and internal departments.
• Problem-solving skills and an ability to think laterally to find solutions.
• Ability to manage multiple priorities and meet deadlines.

Personal Attributes

• Proactive, with a strong “can-do” attitude.
• Accountable and takes ownership of responsibilities.
• Resourceful and solutions focused.
• Flexible and adaptable in a growing business.
• Strong interpersonal skills and able to collaborate effectively across teams.
• Detail-oriented and committed to delivering high-quality work.
• Fluent in English, both written and spoken.

Benefits:

• Bike to work scheme
• Employee assistance program
• On-site parking

Work authorisation:

• Ireland (required)

Work Location: In person