Design Assistant

Greyden is seeking a Design Assistant who can provide dependable administrative and organizational support to Greyden’s in-house design team throughout the custom residential home design and construction process. This entry-level position helps keep project information, selections, schedules and follow-up items accurate and organized while offering hands-on exposure to high-end residential design. The role is primarily behind the scenes, with occasional participation in design meetings, showroom visits and jobsites as needed.

Essential Responsibilities

· Organize and maintain design files, specifications, finish selections, samples and project documentation.

· Update selection schedules, decision logs, approval records and outstanding action-item trackers.

· Coordinate internal calendars, design meetings, showroom appointments and occasional field visits.

· Collect and organize product details, pricing, lead times, samples and vendor information for designer review.

· Prepare meeting agendas, notes, presentations, selection summaries and follow-up communications.

· Enter and maintain accurate information in designated design and project management systems.

· Assist with tracking orders, delivery information and design-related milestones under the designer’s direction.

· Communicate primarily with internal team members and support vendor coordination as assigned.

· Identify missing information, flag deadlines and proactively follow through on assigned tasks.

Qualifications & Skills

· Excellent organization, attention to detail, time management and follow-through.

· Self-starter who can prioritize work, take initiative and work independently with appropriate direction.

· Professional written and verbal communication; discretion with client and project information.

· Working proficiency with Microsoft Outlook, Word and Excel.

· Experience with Canva.

· Comfort learning new systems; experience with Programa is a plus, not required.

· Prior design or construction experience is not required; interest in custom residential design is preferred.

Work Environment & Growth

Work is performed across the office, remote settings and occasional showrooms or active construction sites, according to departmental needs. The position requires reliable availability during the established Tuesday–Thursday schedule and the ability to follow applicable jobsite safety practices. With demonstrated proficiency and evolving business needs, the role may offer a pathway toward a Design Coordinator position.

Performance Expectations

Success in this role is demonstrated through accurate records, timely completion of assignments, proactive communication, dependable scheduling and consistent support of the design team.

Pay: $18.00 per hour

Expected hours: 24.0 per week

Work Location: In person