Design Co-ordinator (Highway/ Structure Project Projects)

1. Job Purpose

To coordinate and facilitate end-to-end design activities for structure projects by ensuring timely preparation, submission, review, approval and issuance of drawings and technical documents. The role will act as a key interface between the Design Consultants, Client/PMC, Project/Site Execution, Planning, QA/QC, Survey and other engineering teams to ensure that design deliverables are aligned with project requirements and construction schedules.

2. Key Responsibilities

A. Design & Drawing Coordination

• Coordinate preparation, submission and approval of structural drawings and design documents.
• Coordinate drawings related to piling, pile caps, piers, pier caps, abutments, retaining structures, girders, precast elements, decks and other structures.
• Ensure drawings are aligned with approved design criteria, specifications, BOQ and project requirements.
• Coordinate with internal and external design consultants for timely delivery of drawings.
• Review the status of design deliverables against the project construction programme.

B. Client / Consultant Coordination

• Act as the primary coordination point between Design Consultant, Client/PMC and Project Team for design-related matters.
• Coordinate submission of drawings and technical documents through the prescribed process.
• Track consultant/client comments and ensure timely incorporation and resubmission.
• Follow up for approvals and identify critical drawings that may impact construction activities.
• Participate in design coordination meetings and prepare/track action points.

C. Drawing Review & Interface Management

• Carry out preliminary review of drawings for completeness, consistency and constructability.
• Identify discrepancies between structural, civil, architectural, utility, geotechnical and other drawings.
• Coordinate resolution of design interfaces and technical discrepancies with relevant departments.
• Ensure that site requirements and constructability issues are communicated to the design team.
• Coordinate revisions arising from site conditions, design changes and client/consultant observations.

D. RFI / Technical Query Management

• Coordinate preparation and submission of RFI/TQ/technical queries arising from site.
• Maintain a tracker for all RFIs/TQs and monitor their closure.
• Coordinate with Design Consultants and Site Execution teams to resolve technical issues within the required timeline.
• Escalate critical unresolved issues that may affect project progress.

E. Drawing & Document Control

• Maintain updated Drawing Register, Design Submission Register, Approval Register and Comment/Revision Tracker.
• Ensure proper revision control and withdrawal of superseded drawings.
• Ensure only the latest approved/IFC/AFC drawings are available with the execution team.
• Coordinate issuance and circulation of approved drawings to concerned departments.
• Maintain proper records of design correspondence, transmittals and approvals.

F. Site & Construction Coordination

• Coordinate closely with Construction, Planning, QA/QC, Survey and other site teams.
• Understand construction sequences and ensure drawings are available in advance of planned activities.
• Support the site team in resolving drawing-related issues during execution.
• Identify potential design-related delays and communicate them to the Project Management team.
• Participate in site/design coordination meetings as required.

G. Design Schedule & MIS

• Prepare and maintain a Design Deliverables Schedule in line with the project construction programme.

• Monitor planned vs. actual drawing submission and approval dates.

• Prepare periodic MIS on:

• Drawings submitted

• Drawings approved

• Drawings under review

• Drawings pending with consultant/client

• Revisions

• RFIs/TQs pending and closed

• Critical design deliverables affecting construction

• Highlight slippages and initiate timely follow-up/escalation.

H. Change / Variation Support

• Coordinate design changes arising due to site conditions, client instructions, utility conflicts or scope changes.
• Maintain records of design changes and related correspondence.
• Support the Project/Contracts team with relevant design documentation for change orders, claims and EOT, wherever required.

3. Key Interfaces

The incumbent will regularly coordinate with:

• Project Head / Project Manager
• Design Head / Engineering Head
• Structural Design Consultants
• Client / PMC
• Construction / Execution Team
• Planning Team
• QA/QC Team
• Survey Team
• Geotechnical Team
• Utility / MEP Teams
• Contracts & Commercial Team
• Document Control Team

4. Required Technical Skills

• Strong understanding of structural and infrastructure drawings.
• Knowledge of bridge/elevated corridor/highway structure construction.
• Understanding of piling, pile caps, piers, pier caps, abutments, girders, deck slabs and related structural elements.
• Good understanding of drawing submission and approval processes.
• Knowledge of RFI/TQ, NCR, technical correspondence and design change management.
• Strong revision and document-control practices.
• Ability to read and interpret structural drawings and design documents.
• Knowledge of construction sequence and site requirements.
• Working knowledge of AutoCAD and MS Excel.
• Knowledge of MS Project / Primavera / BIM/Navisworks will be an advantage.

5. Behavioural & Coordination Skills

• Strong stakeholder management and communication skills.
• Excellent follow-up and coordination capability.
• Ability to work with multiple consultants and project teams simultaneously.
• Strong analytical and problem-solving ability.
• Ability to prioritize critical drawings based on construction requirements.
• Good documentation and reporting skills.
• Ability to work under tight project timelines.
• Proactive approach towards identifying design-related risks and delays.

6. Qualification & Experience

Qualification:
B.E./B.Tech in Civil Engineering; M.Tech in Structural Engineering will be an added advantage.