Development Administrative Assistant

Development Administrative Assistant

Make a Difference Every Day

City Rescue Mission is seeking a Development Administrative Assistant , this role requires a structured and proactive individual who can work independently and collaboratively, with strong writing and communication skills.

Duties

• Provide administrative support to the Director of Development and development team, including scheduling, correspondence, and meeting preparation.
• Assist with donor database management, including data entry, updates, and reporting using CRM systems.
• Draft, edit, and format donor communications, acknowledgments, and stewardship materials.
• Organize and maintain digital and physical files related to donor records, events, and departmental operations.
• Support event planning and logistics for development-related activities, including invitations, materials preparation, vendor coordination, and follow-up.
• Attend and actively participate in department events and initiatives to support team engagement.
• Assist with research, drafting, editing, and submission of marketing development materials.
• Oversee bulk cultivation mailings, including coordination with mail house and internal teams.
• Assist with drafting donor communications across multiple channels.
• Manage a robust calendar of appeals and campaigns, creating and maintaining a system for appeal codes and tracking responses.
• Manage donor gift processing workflow and data entry tasks.
• Monitor departmental needs and proactively identify and implement solutions to improve workflow and efficiency.
• Collaborate with team members to ensure timely and accurate completion of projects and tasks.
• Oversee and maintain department inventory and supplies.
• Assist with mailings, donor outreach, and other communications as needed.
• Maintain confidentiality and uphold CRM’s standards of professionalism and Christian witness.
• When interacting with persons served and community may share Christian faith, offer spiritual support, or pray as a witness to your personal testimony and the mission of CRM.

Qualifications

• Highschool diploma or GED required. Associate’s degree preferred.
• Strong organizational and administrative skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook
• Ability to operate a desk phone for incoming and outgoing calls, schedule appointments, and coordinate internal communications
• Experience with donor databases or CRM systems preferred.
• Ability to work independently and take initiative.
• Demonstrated ability to work collaboratively in a team environment.
• Must affirm the Statement of Faith and Position Statements.
• Must agree to abide by the Code of Ethics.

Physical Demand

• While performing the duties of this job, the employee is required to walk, sit, use hands to finger, handle, type; reach with hands and arms; balance; stoop; talk, see and hear. The employee must occasionally lift and/or move up to twenty-five pounds.
• Office environment with occasional outdoor activity.

Pay: $19.00 per hour

Expected hours: 25.0 per week

Work Location: In person