Development Administrator

Keep projects moving from behind the scenes

We are looking for a highly organised and detail-focused Development Administrator to join our Development Management team.

This is a busy, hands-on administration role supporting multiple development projects through the design, consenting and settlement stages. You will keep project information, documentation, schedules and key dates accurate and up to date, allowing our Development Managers to stay focused on delivering projects.

You will work closely with the Senior Project Coordinator as well as Development, Finance, Legal, Marketing, Acquisitions and Construction teams.

What you will be doing

• Maintain project schedules, daily logs, weekly trackers and project records
• Set up new projects and coordinate team and project allocations
• Create, maintain and file project documentation throughout the development process
• Process fee agreements, proposals, consent invoices and payment information
• Manage project inboxes, calendars, meetings, minutes and follow-up actions
• Track unconditional and settlement dates across internal systems
• Reconcile settlement information between lawyers and Buildertrend
• Action weekly HubSpot queries from the Acquisitions team
• Coordinate drone photography, renders, floor plans and development briefs
• Prepare weekly marketing and project reports
• Coordinate information between Development, Marketing and Sales
• Assist with legal and land administration including title orders and deeds
• Coordinate site investigations, access arrangements and consultant information
• Support the team with general project administration and ad hoc coordination

What we are looking for

You will be someone who enjoys keeping things organised, spotting the detail and making sure nothing falls through the cracks.

Ideally, you will bring:

• Previous experience in project administration, coordination or a similar role
• Excellent organisation and time management skills
• Strong attention to detail and accuracy
• Confidence working across multiple systems and managing high volumes of information
• Strong written and verbal communication skills
• The ability to prioritise competing deadlines and keep work moving
• A proactive approach and willingness to take ownership of tasks
• Confidence dealing with a range of internal teams and external suppliers
• Experience in property, construction, development or professional services would be advantageous

Why join Wolfbrook?

Wolfbrook Property Group is a growing New Zealand property business with a diverse portfolio spanning property development, construction, sales and finance.

You will be joining a collaborative team where your work has a direct impact on keeping development projects moving. This is an excellent opportunity for an administrator who enjoys variety, takes pride in getting the details right and wants to build their career within the property and development sector.