Development Advancement Coordinator

Natural Lands, a vibrant, regional, non-profit organization and leader in land conservation, natural resource stewardship, and public engagement, seeks an Advancement Coordinator to join our Development team at our headquarters on the Hildacy Preserve in Media, Pennsylvania.

Since the early 1950s, Natural Lands has saved open space, cared for nature, and connected people to the outdoors in eastern Pennsylvania and southern New Jersey. Today, the organization is one of the nation’s largest regional land conservancies and is widely respected for its record of success, technical expertise, respectful and creative approach to partnerships, fiscal strength, and integrity.

Over the course of its nearly 70-year history, Natural Lands has helped preserve more than 135,000 acres including a network of over 40 nature preserves and one public garden across two states and 13 counties. These properties total 23,000 acres and include many of the most spectacular and diverse properties in the region, which are enjoyed by more than 300,000 visitors annually.

Natural Lands seeks to hire great people from a wide variety of backgrounds, not only because it’s the right thing to do, but because it makes our organization stronger. We aim to build a workplace where employees feel empowered to be their full, authentic selves. We welcome you to explore a career at Natural Lands.

Job Summary

The Advancement Coordinator reports to the Vice President of Development and provides high-level administrative support and partnership for major gift fundraising, donor relationship advancement, and department and leadership group coordination. As an integral member of a highly motivated and collaborative team, the Advancement Coordinator serves as a key liaison between the Vice President and internal and external constituencies—exercising initiative, critical thinking, and sound judgement while managing complex priorities and ensuring the smooth execution of mission critical work.

This is a part-time, approximately 20 hours per week position.

Primary Responsibilities

Major Donor and Campaign Fundraising Advancement

• Supports the Vice President’s donor portfolio.
• Coordinates the Vice President’s donor meetings and outreach— including the calendar, advance briefings, routine correspondence drafts, and visit collateral.
• Supports the Vice President’s donor stewardship by collecting report materials, preparing drafts, proofreading, and conceptualizing design in collaboration with other key internal partners.
• Tracks contact reports and proposals, helps manage donor visit follow-up, and drafts gift agreements, pledge reminders, and Finance Department gift summaries.
• Updates the Vice President’s donor visit notes, actions, and background information in the department’s Raiser’s Edge database.
• Supports the Vice President’s involvement with Stardust, Natural Lands’ annual fundraising event.
• Coordinates closely with Donor Relations colleagues on major donor meeting coordination, visit briefings, and stewardship.

Leadership Advancement

• Helps organize meeting books and routine correspondence for quarterly Campaign/Development Committee meetings as well as biannual President’s Council meetings.
• Takes meeting minutes and manages follow-up priorities—including helping to staff committee members—for Campaign/Development Committee meetings.

Department Administration

• Serves as a point of contact between the Vice President and internal and external stakeholders, including trustees, President’s Council members, donors, department team members, and other colleagues.
• Manages the Vice President’s calendar, provides administrative support and presentation preparations, and anticipates upcoming needs.
• Helps coordinate department meetings, including arranging set-up and tech support as needed.

Other

• Performs other related duties and responsibilities as required.

• Minimum three to five years of executive support experience, preferably in a development/fundraising department.

• Experience interacting with leadership groups, major donors, and key constituencies in a forward-facing role and professional manner.

• Strong written and verbal communication skills and keen eye for format and aesthetics.

• Excellent organizational skills, penchant for thoroughness, and attention to detail.

• Exceptional customer services skills.

• Affinity for assisting with major gift fundraising and relationship advancement.

• Interest in conservation, the outdoors, and Natural Lands’ mission along with a desire to forge relationships that support that mission.

• Ability to work productively and collaboratively in a team environment.

• Proficiency in word processing, computer databases, and virtual meeting management (Teams and Zoom); ability to learn specific digital communication and database software and to analyze and utilize database information; experience with Blackbaud Raiser’s Edge or similar fund-raising software preferred; experience with the Adobe Creative Suite preferred.

Physical Requirement/Working Conditions

• Ability to work in Natural Lands’ Main Office three days per week, as well as remotely if desired.
• This is an office-based position, requiring frequent standing for long periods, sitting, with occasional periods of walking, bending, and reaching. The position requires use of the computer and the telephone.
• Work is primarily indoors but will include work outdoors in varying weather conditions, infrequent hiking hills and walking uneven terrain.
• A reliable vehicle and valid driver’s license are required for travel throughout the region (eastern PA and southern NJ) for meetings, events, and project-related tasks.

Natural Lands is committed to creating an inclusive environment and is proud to be an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, age, national origin, sexual orientation, disability, or veteran status.