Development and Operations Associate

Role Summary

The Development and Operations Associate is a vital, multi-faceted role split evenly between fundraising support and organizational logistics. You will help drive our development strategies while managing the day-to-day administrative, financial, and operational systems that keep TTF running smoothly.

Core Responsibilities

Development & Fundraising (50%)

• Grant Management: Research prospects, track pipelines, monitor deadlines, and assist with proposal writing, editing, and reporting
• Gift Processing: Record individual, corporate, and foundation donations, process transactions, and issue timely donor tax-receipt letters
• Database Upkeep: Maintain our donor and grants database to ensure record accuracy
• Campaign Support: Manage administrative logistics for direct mail and digital fundraising appeals

Operations & Administration (50%)

• Financial Administration: Process accounts payable/receivable, and staff payment and reimbursement requests, handle bank deposits, and assist with payroll and annual audit prep
• Office Logistics: Manage office upkeep, order supplies, handle mail, respond to inquiries, maintain equipment, and renew subscriptions and contracts
• Team Operations: Coordinate internal meetings and events and update office calendar
• Compliance: Track and fulfill mandatory reporting for government agencies, foundations, and insurance
• Human Resources: Assist with recruitment, new-hire onboarding, offboarding, and benefits administration

Skills and Qualifications

• Strongly prefer 3 - 5 years' experience in development, operations, or related role
• Strong technical aptitude for administrative, fundraising, and financial tools (e.g., Google Workspace, GiftWorks, Paypal, Ramp, Quickbooks)
• Highly organized self-starter able to manage multiple projects simultaneously
• Attention to detail and a passion for accuracy
• High discretion with confidential donor, financial, and HR data
• Natural curiosity and enthusiasm for mastering new systems and tools
• Appreciation for environmental stewardship and community organizing
• Comfort with growing, fast-paced environment

HOW TO APPLY

Submit your resume and cover letter to [email protected] with the subject line “Job Application - Development and Operations Associate.” Interviews are conducted on a rolling basis.

We welcome applications from all people regardless of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Philadelphia, PA 19124