Development & Program Coordinator

Job Overview

The Development Coordinator supports the organization's mission by assisting with the Na Hoa Keiki program coordination grant development, fundraising activities, and administrative operations. This position requires an organized, self-motivated individual who can manage multiple projects, communicate effectively with staff and community partners, and help identify opportunities to secure funding and resources for the organization.

The ideal candidate will have strong writing and organizational skills, attention to detail, and an interest in nonprofit programs and community services.

Essential Duties and Responsibilities

Program Coordination

• Assist with the coordination and administration of the Na Hoa programs to include Keiki Sessions, Parent Learning & Support Sessions, Community Building for Adults with Disabilities.
• Monitor program activities, timelines, and deliverables.
• Assist program managers with collecting and organizing program information and documentation.
• Track program outcomes, participation, and other information required for internal reporting and grant requirements.
• Assist with preparing program reports, presentations, and other materials.
• Help identify opportunities to improve program effectiveness and community impact.
• Coordinate with staff, community partners, and other stakeholders as needed.

Grant Development & Management

• Research and identify potential grants, foundations, corporate giving programs, and other funding opportunities.
• Assist with preparing and submitting grant applications, proposals, letters of inquiry, and supporting documentation.
• Maintain a calendar of grant deadlines, reporting requirements, and funding opportunities.
• Collect program data, statistics, narratives, budgets, and other information needed for grant applications and reports.
• Assist with preparing grant progress reports, renewal applications, and other funder communications.
• Maintain organized records of grant applications, awards, correspondence, and reporting requirements.
• Work with program and administrative staff to ensure grant requirements and deadlines are met.

Fundraising & Development

• Assist with planning, coordinating, and implementing fundraising campaigns and special events.
• Support donor outreach, sponsorship requests, acknowledgments, and follow-up communications.
• Research potential corporate sponsors, community partners, and individual donors.
• Prepare sponsorship packets, donation requests, presentations, and other fundraising materials.
• Assist with maintaining donor and sponsor records.
• Help coordinate fundraising events, including logistics, volunteers, vendors, promotional materials, and follow-up.
• Develop and maintain positive relationships with community organizations, businesses, and supporters.

Administrative Support

• Provide general administrative support to the Executive Director and program staff.
• Prepare correspondence, reports, spreadsheets, presentations, and other documents.
• Assist with scheduling meetings, maintaining calendars, and coordinating internal and external communications.
• Maintain organized electronic and physical files.
• Assist with purchasing, invoices, tracking expenses, and other administrative duties as assigned.
• Assist with preparation for meetings, events, trainings, and organizational activities.
• Maintain confidentiality of organizational, employee, donor, and client information.
• And other duties as assigned.

Qualifications

Required:

• Bachelor's degree in nonprofit management, business administration, communications, public administration, social services, or a related field, or equivalent experience.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to meet deadlines.
• Ability to manage multiple priorities and work independently.
• Proficiency with Microsoft Office, Google Workspace, spreadsheets, and general office technology.
• Ability to work collaboratively with staff, community partners, donors, and other stakeholders.

Preferred:

• Experience working in a nonprofit or community-based organization.
• Experience with grant writing, grant administration, or fundraising.
• Experience coordinating programs or community events.
• Experience developing sponsorships or working with corporate/community partners.
• Knowledge of nonprofit funding sources and grant reporting requirements.

Core Competencies

• Program Coordination
• Grant Research & Writing
• Fundraising & Development
• Program Coordination Project Management
• Written & Verbal Communication
• Organization & Time Management
• Community Relations
• Attention to Detail
• Problem Solving
• Teamwork & Collaboration
• Professionalism and Confidentiality

Working Conditions

This position require work in an office environment, at program locations, and at community events. Occasional evening or weekend work may be required for fundraising events, community activities, or organizational events.

Physical Requirements

The employee must be able to perform the essential functions of the position with or without reasonable accommodation. The position may occasionally require standing, walking, lifting or moving supplies and materials, and assisting with events and program activities.

Equal Employment Opportunity

UCP of Hawaii is an equal opportunity employer and is committed to providing a workplace free from discrimination and harassment. Employment decisions are based on qualifications, experience, and organizational needs.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person