Development Assistant

Development Assistant (Hillsborough, CA)

LHH is teaming up with an educational institution in Hillsborough, CA in search of a Development Assistant to support the daily administrative and operational needs of its advancement team.

This part-time, temporary position will provide hands-on support across gift administration, office operations, donor-related activities, meetings, events, and volunteer coordination. The Development Assistant will work closely with internal team members to help ensure advancement activities and onsite logistics run smoothly. This is a great opportunity for someone who enjoys being organized, supporting a collaborative team, and contributing to a community-focused organization.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities. Strong written and verbal communication skills, discretion, and the ability to work collaboratively across different teams are important. Previous administrative or development office experience is preferred, particularly within a nonprofit or educational environment. Candidates should also be comfortable handling confidential information and providing reliable onsite support.

Key Responsibilities :

• Coordinate the intake and routing of gifts for processing.
• Assist with gift entry, recording, reporting, and acknowledgment processes.
• Prepare, print, organize, and mail donor acknowledgment letters and materials.
• Prepare gift solicitation packets and maintain accurate documentation.
• Help maintain secure and confidential physical and electronic gift records.
• Provide general administrative support, including scheduling, scanning, filing, mail handling, and supply management.
• Assist with meeting preparation, donor visits, and onsite event logistics.
• Monitor and replenish advancement materials and office supplies.
• Coordinate with internal departments regarding gift-related logistics as needed.
• Support advancement events, donor receptions, campaign meetings, and volunteer gatherings.
• Assist with volunteer materials, hospitality, and space coordination.
• Support donor thank-you notes, mailings, and other acknowledgment activities.
• Provide occasional support at another nearby location as needed.

Qualifications:

• Previous administrative or development office experience required , particularly within a nonprofit or educational setting.
• Strong organizational, time management, and attention-to-detail skills required.
• Strong written and verbal communication skills required.
• Ability to handle confidential and sensitive information with discretion and professionalism required.
• Comfort with technology and proficiency with databases and Google Workspace, including Docs, Sheets, Gmail, and Calendar, required.
• Ability to manage multiple tasks and priorities in a collaborative, fast-paced environment required.
• Reliable, flexible, proactive, and able to follow through on assignments.
• Strong interpersonal skills and ability to build positive working relationships.
• Interest in supporting an education-focused, mission-driven organization.

Job Type: Temporary contract, with possibility of extension

Start Date: Mid-November 2026, - Mid-June 2027 with possibility to extend

Location: Fully on-site in Hillsborough, CA

Hours: Part-time, Monday–Friday, 10:00 AM–2:00 PM

Pay Rate: $22–$26/hour, depending on experience

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

If you have the qualifications above and are interested in this opportunity – please apply today! If you are curious what else is available, please review the LHH website!