Development Assistant (part-time)

Oxbridge Academy

Part-Time Development Assistant JD

Development Department

20 hours per week / $20-$25 per hour

Summary/Objective:

Oxbridge Academy is seeking a highly organized, dependable, and service oriented Development Assistant to provide part-time administrative and operational support to the Development team.

The Development Assistant provides part-time administrative and operational support to the Development team. This position plays an important support role in the School’s fundraising and donor engagement efforts by assisting with gift processing and acknowledgements, maintaining accurate donor records, preparing correspondence and mailings, supporting fundraising events, and providing general administrative assistance to the Development team.

The Development Assistant is primarily a support position and is not expected to independently manage a fundraising portfolio or be responsible for soliciting gifts. The position supports the Development team by helping ensure that donor records, gift processing, communications, events, and day-to-day Development operations are handled accurately, professionally, and efficiently.

Task/Essential Functions:

• Provide general administrative and clerical support to the Development team.
• Assist with processing charitable gifts and preparing donor acknowledgement letters and other correspondence.
• Enter and update donor, prospect, gift, and constituent information in the School’s database and help maintain accurate and confidential records.
• Assist with preparation, organization, production, and mailing of fundraising solicitations, invitations, donor communications, and other Development materials.
• Support fundraising and donor events, including invitations, RSVPs, guest lists, name tags, event materials, vendor coordination, setup, and other event logistics.
• Assist with donor stewardship activities and preparation of materials for donor meetings and visits.
• Help maintain Development calendars, files, reports, mailing lists, and other departmental records.
• Conduct basic research on donors, prospective donors, foundations, and community organizations as requested.
• Assist with coordination of Development-related activities involving parents, alumni, volunteers, and other members of the Oxbridge community.
• Work collaboratively with the Advancement team and other School departments.
• Maintain appropriate confidentiality regarding donor, student, family, and School information.
• Assist with special projects and other Development activities as assigned.

Qualifications:

• High school diploma or equivalent required; college degree not required.
• Previous administrative, office, customer service, nonprofit, school, fundraising, or event experience preferred but not required.
• Strong organizational skills and attention to detail.
• Ability to accurately enter, maintain, and organize information and records.
• Strong interpersonal skills and a professional, courteous approach when interacting with donors, parents, alumni, volunteers, colleagues, and other members of the School community.
• Effective written and verbal communication skills.
• Working knowledge of Microsoft Office, including Word, Excel, and Outlook, and the ability to learn database and fundraising software.
• Ability to manage multiple assignments, follow established procedures, meet deadlines, and ask questions when clarification is needed.
• Ability to work independently while also contributing effectively as a member of a team.
• Dependable, flexible, and willing to assist wherever needed.
• Commitment to maintaining confidentiality and exercising appropriate discretion.

Work Schedule:

This is a part-time, non-benefited position. The regular work schedule will be established based on the needs of the Development Office. Some flexibility in scheduling may be required during major fundraising initiatives, donor events, and other School activities, including occasional evening or weekend hours for events.

Oxbridge Academy is a non-profit, independent grade 6-12 school in West Palm Beach, Florida. Oxbridge Academy commits to being a community characterized by civility, respect, and trust; a school that fosters the virtues of discipline, perseverance, and responsibility. Oxbridge Academy is an equal opportunity employer, committed to diversity at all levels, and does not discriminate on the basis of sex, race, age, national origin, ethnic background, disability, or any other characteristic protected by law. Please NO phone calls directly to the school.

Pay: $20.00 - $25.00 per hour

Expected hours: No more than 20.0 per week

Benefits:

• 401(k)
• Employee assistance program
• Retirement plan

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 2 years (Required)

Work Location: In person