Development Coordinator

POSITION OVERVIEW

Applications submitted without a cover letter will not be considered.

The Diversion Hub is a comprehensive, one-stop network dedicated to assisting justice-involved individuals in Oklahoma City by harnessing the power of multiple support agencies through combined and synchronized services. Our goal is to provide life-stabilizing resources while empowering individuals to reduce their encounters with the criminal legal system through enhanced support services, including case management, data integration, and coordinated communication under one roof. The Diversion Hub Development Coordinator will provide administrative support for development activities in coordination with the Chief Development Officer.

RESPONSIBILITIES

The Development Coordinator will focus on supporting the execution of Diversion Hub's programs and mission. The responsibilities of this role include:

• Development

o Identify opportunities for fundraising, grants, or other funding streams to continue diversifying and expanding Diversion Hub’s revenue.

o Maintain a donor tracking system to improve communication and engagement strategies.

o Assist with writing grants, including conducting research, obtaining internal data, drafting templates or grant documents, revising, or otherwise supporting successful applications for funding.

o Track application deadlines, reporting schedules, and renewal opportunities.

o Solicit in-kind donations from corporate and other donors to support events and campaigns.

o Troubleshoot issues with grant projects through collaboration with grant-funded staff, supervisors, and subrecipients in coordination with the CDO.

o Grow Diversion Hub’s subscriber and funder email and physical mailing lists.

o Assist with planning donor cultivation events and fundraisers.

o Foster mutually beneficial relationships with subrecipients and donors.

o Assist leadership with preparing for and welcoming current and potential donors and community leaders, including assembling welcome materials, arranging spaces, and other activities.

o Support marketing activities as needed, including assisting with drafting social media posts, newsletters, flyers, and website content; and supporting merchandise sales and tracking.

• Grant administration

o Oversee the collection and vetting of subrecipient grant invoices; communicate with subrecipients to complete invoices and assist with annual subrecipient monitoring.

o Compile internal invoices for grant expenses.

o Maintain updated documentation of personnel and funding changes and other records.

o Assist with progress reporting requirements and meeting deadlines to fulfill grantor requests for information.

o Develop working understanding of compliance requirements in 2 CFR Part 200 and grantor specific guidelines for fund use.

o Regularly assess the progress of grant expenditures and activities to stay on track and recommend corrections as needed.

o Assist as needed with finance operations related to grants.

o Propose alterations to development operations as needed to maximize efficient use of funds, avoid audit issues, and otherwise effectively steward finances while fulfilling Diversion Hub’s mission.

o Provide travel support to Diversion Hub staff in compliance with funder regulations.

• Other duties as needed

EDUCATION AND EXPERIENCE

• 1 to 3+ years of experience or relevant education in development, fundraising, grant administration, or other related fields.

ADDITIONAL JOB REQUIREMENTS

• Clearance of background
• Must have own transportation to work site, valid driver's license, and insurance on motor vehicle in accordance with state law and agency requirements.

QUALIFICATIONS OF THE IDEAL CANDIDATE

• Critical thinking and problem-solving skills.
• Willingness to assist with a variety of tasks as needed to support the efficient functioning of the office.
• Strong technical writing skills.
• Keen attention to detail and highly organized.
• Capable of tracking and meeting multiple simultaneous deadlines.
• Interest in learning about a variety of fields including fundraising, marketing, grants, and criminal justice.
• Excellent oral and written communication skills.
• Able to interact with persons of diverse cultural and socioeconomic backgrounds in a manner that demonstrates sensitivity toward cultural differences and respect for everyone.
• Possess maturity and judgment consistent with the high level of responsibility.
• Demonstrate flexibility in position requirements.
• Independence and self-confidence to act decisively and, at the same time, an ability to receive, integrate and translate others’ ideas and suggestions.
• A hardworking, positive, mission-driven work style.
• A welcome attitude to constructive criticism of their work.

COMPUTER EQUIPMENT AND SOFTWARE REQUIREMENTS

Intermediate computer, mobile device, and internet skills with knowledge of software programs including but not limited to:

• Windows and Microsoft Office Products
• Cloud-based File Sharing such as Google Drive and SharePoint
• Adobe Products

PHYSICAL DEMANDS

While performing the duties of this job, the employee must be able to sit over long periods of time and be able to talk, hear, sit, stand, walk; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl climb stairs, lift and or move items of up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Must have excellent command of English language and grammar, both verbal and written. Must be able to manually operate and use a computer. Must be able to clearly hear and understand telephone conversations.

WORK ENVIRONMENT

Diversion Hub serves individuals who may be experiencing mental health challenges, substance use disorders, or other complex barriers. All staff must be comfortable working in a trauma-informed environment and demonstrate empathy, professionalism, and sound judgment when interacting with this population. The safety of our staff and clients is our top priority, and we maintain comprehensive safety protocols, staff training, and facility procedures to prevent and respond to any potential altercations.

EQUAL OPPORTUNITY PROVIDER

The Diversion Hub has a policy to provide equal employment opportunities to all qualified persons without regard to race, creed, religion, sex, sexual orientation, age, national origin, physical or mental disabilities, marital status or any other status or characteristic protected under federal, state or local law.