Development Coordinator

Position Opening:

Development Coordinator

Apollo’s Fire seeks an organized, detail-oriented, and enthusiastic

Development Coordinator to join its growing Development team.

The Development Coordinator plays a central role in keeping the

fundraising operations of Apollo’s Fire organized, responsive, and donor-centered. Working closely with, and reporting to senior development staff, the Coordinator manages the essential administrative and data

systems that support individual giving, institutional fundraising, donor stewardship, special events, and other development activities.

This is an excellent opportunity for an early-career professional interested in fundraising, nonprofit

management, and the performing arts. The successful candidate will combine exceptional attention to

detail with warmth, discretion, and a genuine interest in helping build relationships with the people who

support Apollo’s Fire.

Responsibilities:

● Gift Processing & Donor Records

o Process and record charitable contributions accurately and promptly in Apollo’s Fire’s CRM,

Spektrix.

o Prepare and coordinate timely donor acknowledgement letters and tax receipts.

o Maintain accurate donor records, contact information, giving histories, notes, relationships,

and other development data.

o Assist with pledge tracking, matching gifts, donor-advised fund gifts, stock gifts, and other

forms of charitable giving.

o Conduct routine database cleanup and help maintain high standards for data integrity.

o Reconcile contributed-revenue records with appropriate staff and assist with regular

fundraising reports.

● Development Operations

o Provide administrative support to senior development staff and the broader fundraising

program.

o Maintain development calendars, donor lists, prospect information, solicitation schedules,

and moves-management records.

o Prepare donor and prospect research, briefing materials, meeting notes, and follow-up

materials.

o Assist with department correspondence, mailings, donor communications, and fundraising

campaigns.

● Donor Stewardship & Engagement

o Help provide warm, responsive service to Apollo’s Fire donors.

o Assist with donor communications before and after special events and concerts.

o Attend concerts and events to assist with donor hospitality and relationship-building.

o Over time, develop relationships with a small portfolio of donors as appropriate, providing

an opportunity to gain hands-on fundraising experience.

● Grants & Institutional Giving

o Maintain calendars of grant deadlines, reporting requirements, and supporting materials.

o Assist with assembling grant applications and reports.

o Maintain organized institutional funder records and supporting documentation.

● Events

o Provide logistical and administrative support for Apollo’s Fire’s annual Gala and other

fundraising events.

o Maintain invitation, RSVP, sponsorship, guest, and donor information.

o Assist with event communications, materials, registration, and follow-up.

o Work collaboratively with staff, volunteers, Board members, vendors, and event committees

as needed.

● General

o Collaborate with colleagues across Apollo’s Fire to support a strong organization-wide

culture of philanthropy.

o Maintain discretion and confidentiality regarding donor and organizational information.

o Assist with other Development projects and responsibilities as assigned by your supervisor.

Qualifications:

● 2-3 years of development or related experience preferred; non-profit or performing arts experience

is a plus.

● Bachelor’s Degree or equivalent work experience

● Excellent organizational skills and exceptional attention to detail

● Strong written and verbal communication skills

● Professionalism, warmth, discretion, and good judgment

● Ability to manage multiple projects, deadlines, and competing priorities;

● Proficiency with Microsoft Word, Excel, and CRM software.

● Ability to work both independently and collaboratively as part of a small, fast-moving team

● Enthusiasm for relationship-building and an interest in developing as a fundraising professional

● A commitment to providing donors and colleagues with responsive, thoughtful service, and an

appreciation for the performing arts and enthusiasm for Apollo’s Fire’s mission

● Applicants must have a valid driver’s license and own mode of transportation.

Compensation & Benefits:

The Development Coordinator reports to the senior development staff and works collaboratively with the

Managing Director, Artistic Director, Development staff, and colleagues throughout Apollo’s Fire.

The position is based in Northeast Ohio and requires occasional evening and weekend work associated with concerts, donor events, and other organizational activities.

Full-time exempt

Salary: $48,000-52,000, commensurate with experience, plus benefits.

Comprehensive benefits package including:

● 100% employer-paid health insurance (employee-only).

● Employer-subsidized monthly HSA contribution.

● Two weeks of paid time off, one week paid time off between Christmas and New Year’s with office

closure, seven company bank holidays, and two additional personal floating holidays.

● Optional employee subsidized dental coverage.

● Optional employee-subsidized 403(b) retirement plan.

About Us:

GRAMMY® award-winning ensemble Apollo’s Fire (AF), based in Cleveland, OH, is one of the world’s leading period-instrument baroque orchestras. Under the direction of Artistic Director Jeannette Sorrell, AF

performs approximately 40 concerts per year in Northeast Ohio, maintains a growing Chicago series, and

tours nationally and internationally at venues including Carnegie Hall, the BBC Proms (London), and the

Metropolitan Museum of Art.

AF’s educational and outreach programs bring music into schools, neighborhoods, and community spaces,

reaching thousands each year through workshops, FREE Family Concerts, and innovative programming.

Apollo’s Fire has an annual budget of approximately $4 million, with Development responsible for around $2 million in revenue.

Apollo’s Fire is an equal opportunity employer. We celebrate diversity and are committed to creating an

inclusive and equitable organization and music community.

To apply, please submit a résumé and cover letter describing your interest in the position to

[email protected].