Development Coordinator

Big Brothers Big Sisters of Dane County is a youth mentoring organization that has served the community for over 60 years. The organization believes every child has the ability to succeed and thrive, and focuses on building meaningful, monitored matches between adult volunteers (“Bigs”) and children (“Littles”) ages 6 through 18. These one-to-one relationships are designed to provide guidance, support, and positive role modeling. By fostering long-term connections, Big Brothers Big Sisters of Dane County aims to create lasting, measurable impact on the lives of young people and the broader community.

Role Description: Development Coordinator

Part-Time (Approximately 25 hours/week)

Reports to: Development Director

We are seeking a highly organized and dependable Development Coordinator to serve as a key member of our Fund Development team. This position plays an important role in the donor experience, ensuring gifts are accurately processed and acknowledged and donors receive timely, consistent follow-up. The Development Coordinator supports the systems, data and day-to-day processes that keep our fundraising program running smoothly. This position is ideal for someone who enjoys taking ownership of important details and seeks meaningful work with a flexible part-time schedule.

Key Responsibilities

• Manage donation processing and revenue tracking across platforms, including gift entry, coding, reconciliation, deposits, donor pledges and payments, and accurate recordkeeping.
• Coordinate donor acknowledgments and other stewardship activities, helping ensure donors are thanked and receive consistent follow-up.
• Provide administrative and data support for fundraising campaigns, events, mailings and other Development activities.
• Serve as a welcoming and responsive point of contact for donors, helping answer questions and connect them with the appropriate team member.
• Provide administrative and operational support for Board activities, office needs and other agency priorities as needed.

Skills and Experience

• Highly organized and detail-oriented with strong follow-through
• Comfortable working with data, systems and processes
• Able to manage multiple priorities and follow a consistent schedule for timely gift processing and donor acknowledgments
• Proactive, dependable and able to resolve routine issues independently
• Strong communicator with a friendly, service-oriented approach to donors and colleagues
• Experience with CRM/database systems, Excel or similar tools preferred

Compensation

This is a part-time, non-exempt, hourly position (approximately 25 hours/week). Hourly rate: $20–$23/hour, based on experience. We offer a flexible part-time schedule, a collaborative team environment and the opportunity to do meaningful work supporting youth in our community. Regular in-office availability is expected.