Development Donor Relations Coordinator

Natural Lands, a vibrant, regional, non-profit organization and leader in land conservation, natural resource stewardship, and public engagement, seeks a Development Donor Relations Coordinator to join our team at our headquarters on the Hildacy Preserve in Media, Pennsylvania.

Since the early 1950s, Natural Lands has saved open space, cared for nature, and connected people to the outdoors in eastern Pennsylvania and southern New Jersey. Today, the organization is one of the nation’s largest regional land conservancies and is widely respected for its record of success, technical expertise, respectful and creative approach to partnerships, fiscal strength, and integrity.

Over the course of its nearly 70-year history, Natural Lands has helped preserve more than 135,000 acres including a network of over 40 nature preserves and one public garden across two states and 13 counties. These properties total 23,000 acres and include many of the most spectacular and diverse properties in the region, which are enjoyed by more than 300,000 visitors annually.

Natural Lands seeks to hire great people from a wide variety of backgrounds, not only because it’s the right thing to do, but because it makes our organization stronger. We aim to build a workplace where employees feel empowered to be their full, authentic selves. We welcome you to explore a career at Natural Lands.

Job Summary

The Donor Relations Coordinator supports Natural Lands’ donor events and relationship advancement efforts. As an integral member of a highly motivated and collaborative team, the Donor Relations Coordinator is a key liaison—executing and partnering on projects that engage multiple team members.

This position will provide exceptional internal and external customer service to help ensure success in meeting the Development Department’s priorities for raising philanthropic revenue and advancing donor relations.

This is a part-time, approximately 20 hours per week position.

Primary Responsibilities

Fundraising Support

• Supports the Senior Director of Donor Relations with day-to-day activities to elevate donor engagement, moves management, and relationship advancement.
• Assists with donor research, portfolio management and coordination of other donor cultivation, solicitation, and stewardship strategies.
• Curates and maintains a library of standing communications materials and fresh news and updates for department staff to share with donors.
• Manages the supply of donor appreciation gifts.
• Arranges meeting logistics to include internal communications, food and beverage, virtual accessibility, and room coordination for department colleagues’ donor and prospect meetings.
• Records donor and prospect actions in the department’s Raiser’s Edge database.

Development****Events

• At the direction of the Senior Director of Donor Relations, assists with preparation and day-of logistics for high-profile development events – including maintaining registration lists and producing nametags, timelines, invitation production, event materials, event-related correspondence, set-up and striking, and post-event related follow-up.
• Supports frontline fundraisers’ events and outings by providing packing lists, collecting needed items, drafting guest logistics, and producing nametags.
• Coordinates with event-related vendors for scheduling, contracts, invoices, and payments.
• Actively assists with the production of Stardust, Natural Lands’ annual fundraising event – including maintaining accurate guest RSVPs, coordinating vendors and invoices, partnering with our graphics department for production management, creating internal timelines, and offering excellent customer service for guest inquiries and ticket purchasing.
• Builds upon our existing event standards guide and acts as a department liaison for events outside the development department. Provides creative and logistical support and ensures organizational tone, quality, and excellence in customer service.

LeadershipGroupsand****Committees

• Assists with preparations (including vendor coordination, purchasing, registration, internal communications), day-of production, and follow-up associated with the biannual, half-day President’s Council meetings.
• Provides food and beverage and logistical support for in-person Board of Trustees and NextGen Council meetings.

Other

• Performs other related duties and responsibilities as required.

• Minimum three to five years of experience performing administrative tasks and engaging in project coordination, preferably in a fundraising, marketing, event management, or hospitality setting.

• Strong written and verbal communication skills and keen eye for format and aesthetics.

• Exceptional customer services skills and comfortable interacting with colleagues, donors, and organizational leadership.

• Ability to work productively in a team environment.

• Excellent organizational skills, penchant for thoroughness, and attention to detail.

• Affinity for learning about and assisting with fundraising and relationship advancement core to any Development Department's functioning.

• Proficiency in utilizing Microsoft 365 and computer databases; virtual meeting management (Teams and Zoom); ability to learn specific digital communication and database software and to analyze and utilize database information; experience with Blackbaud Raiser’s Edge or similar fund-raising software preferred; experience with the Adobe Creative Suite preferred.

• Interest in conservation, the outdoors, and Natural Lands’ mission along with a desire to forge relationships that support that mission.

Physical Requirements/Working Conditions

• This position is primarily an office-based position, requiring frequent sitting for long periods, with occasional periods of walking, standing, bending, and reaching.
• The position is hybrid with a minimum of two days a week in the office. However, during training more in-office time may be necessary. The position requires use of the computer and the telephone.
• Work is primarily indoors but will include work outdoors in varying weather conditions, infrequent hiking hills and walking uneven terrain in addition to reaching, lifting, carrying, pushing, and pulling for placement and setup of event support items up to 20-35 pounds (tables, chairs, signs, displays, etc.).
• A reliable vehicle and valid driver’s license are required for travel throughout the region (eastern PA and southern NJ) for meetings, events, and project-related tasks.
• Position requires a flexible schedule with the ability to work evenings and weekends, particularly during busy seasons.

Natural Lands is committed to creating an inclusive environment and is proud to be an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, age, national origin, sexual orientation, disability, or veteran status.