Development Operations Administrator

Job Summary

The Development Operations Administrator provides administrative and operational support to the development team. This position helps keep projects, assignments, contracts, schedules, reports, and business development activities organized, accurate, and moving forward.

The ideal candidate is organized, detail-oriented, proactive, and able to manage multiple projects and deadlines while communicating effectively with team members. Though it is a “plus,” prior experience is not required, as on-the-job training will be provided.

Key Responsibilities

Project Hand-offs & Transitions

• Track and report upcoming project transitions.
• Confirm that required commitments, documents, and project information are complete before hand-offs.
• Follow up on outstanding items and report incomplete requirements.

Contracts & Billing

• Track contracts and complete required contract checklists.
• Enter contract and revenue information into the appropriate systems.
• Keep project roles and information up to date.
• Coordinate invoices for revenue due.
• Track and follow up on outstanding payments.

Reporting & Data Management

• Track development activity and available project volume.
• Maintain accurate and complete project data.
• Monitor important milestones and deadlines.
• Maintain the master development schedule and time-sensitive calendars.
• Prepare regular and as-needed reports for the development team and leadership.
• Coordinate reporting on active opportunities.

Business Development Support

• Research prospective clients and opportunities.
• Assist with vetting and organizing business development information.
• Coordinate meetings and schedules.
• Help prepare materials for meetings.
• Maintain an active client and prospect list, including relevant history and concerns.
• Attend meetings and track follow-up items.

Required Skills / Qualifications

• Strong organizational and follow-up skills.
• Excellent attention to detail.
• Assertive and kind.
• Strong communication skills.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Types at least 50 words per minute
• Ability to manage multiple priorities and deadlines.

Schedule

• Monday-Friday
• 8:00am - 5:00pm
• Time and/or may change to need of the business

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person