Development Purchasing Manager

Development Purchasing Manager - De Novo As a rapidly growing brand, Heartland Dental is actively seeking a Development Purchasing Manager to handle the day-to-day procurement of finishes/fixtures, furniture and select construction materials for new and existing offices. As a whole, the Development Purchasing function manages vendor partnerships, commercial agreements, and spend categories that support the design, construction, and ongoing upkeep of Heartland's new & existing offices. This position works alongside General Contractors and Heartland's specialized teams, including Accounting, Procurement, Marketing, and Operations, to ensure every office receives the materials and services needed. In this role, you will report to the Director of Purchasing and the ideal candidate will be based in Effingham, IL, St. Louis, MO, or Indianapolis, IN.

Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,100 supported doctors across 39 states and the District of Columbia in 1,900+ dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported doctors are the clinical leaders of their practice, retain full clinical autonomy, and establish their own care philosophies. All Heartland Dental supported doctors are united by a common goal: delivering the highest quality dental care and patient experiences.

Our Heartland Dental team is committed to advancing the field of dentistry through quality work. We seek hard workers who demonstrate the same passion for this rewarding field. Our professionals aren't afraid of a challenge. In fact, they thrive off the opportunity to grow. Through mentorship and partnerships, the successes of each individual become motivation for our entire team. Our outstanding team is the reason that Heartland Dental has expanded so rapidly over nearly two decades in the business. Leadership development is the cornerstone of our company’s culture.

The Development Purchasing team consists of 4 team members reporting to the Director of Purchasing. Each team member is responsible for a group of spend categories supporting the larger Development team, which includes Real Estate, New Construction, Remodel/Expansions, & Facility Maintenance.

Below is an overview of the duties and responsibilities you would take on in this role:

• Own a group of Heartland owner-provided spend categories supporting the Denovo, new construction, program

• Includes process and documentation management from order placement through invoice approval.

• Own vendor relationship & conformance to established Master Service Agreements

• Coordinate regular communication with vendor partners to maintain forecasting, active orders, and delivery schedules

• Collaborate with GCs, Vendors, and HD Development teams to improve overall process for owner provided materials and control costs

• Standardization in materials, order timing & delivery processes

• Improve visibility & reconciliation of change orders and field changes

• Improve rollout and implementation of program changes

• Onboard new vendors & GC’s on the requirements of Heartland’s owner provided material program via documentation & active training.

• Build efficiency in the Heartland owner provided materials order process through technology enhancements

• Assist Development Purchasing and Strategic Sourcing partners in the execution of competitive bid exercises (RFPs)

• Communicate effectively both internally & externally via email, phone, Teams, & face-to-face

• Other duties as assigned and the role continues to evolve

Minimum Requirements:

• Bachelor’s Degree and 5+ years’ experience in purchasing role supporting the development construction process.
• Intimate knowledge of both procurement and construction management processes.
• Ability to negotiate with vendors to ensure quality deliverables.
• Ability to lead and develop a team.
• Ability to work with Microsoft Office Suite and email.
• Excellent communication and organizational skills.
• Ability to effectively manage multiple and competing priorities in a dynamic and fast-paced environment
• Ability to present and articulate said concepts and notations, with confidence, to a variety of audiences.
• Ability to travel up to 10%

Desirable Qualifications :

• Experience in vendor or project management – Cost, Quality, Schedule
• Experience supporting construction, multi-site development, or healthcare operations
• Solid values with a strong work ethic & a great sense of humor!
• Positive mindset in & out of the office
• Highly organized & detail-oriented with impeccable follow up and follow through

We put our people first at Heartland Dental, and that shows in our generous benefits package. Company retains the sole discretion to change the duties of the position at any time. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.