Digital Operations & Admin Executive

Key Responsibilities

Digital & IT Support

• Assist in maintaining and updating the company website.
• Assist in maintaining internal employee portals and simple digital systems.
• Use AI-assisted coding tools such as Codex to perform basic website and system updates.
• Carry out basic HTML, CSS or simple coding changes where required.
• Test website or portal changes before implementation.
• Assist in troubleshooting basic computer, website and system-related issues.
• Maintain proper backups, digital files and system documentation.
• Coordinate with external IT vendors or developers for issues beyond internal capability.

Office Administration

• Assist with day-to-day office administration and documentation.
• Maintain filing systems, records and internal documents.
• Manage office stationery, supplies and general office requirements.
• Assist in preparation of simple reports, forms and administrative records.
• Coordinate couriers, deliveries, suppliers and service providers.
• Assist management and other departments with general administrative matters.

Petty Cash & Records

• Maintain petty cash records and supporting receipts.
• Assist in preparing petty cash reconciliation.
• Ensure supporting documents are properly recorded and filed.
• Coordinate with the accounts team for submission and verification of records.

Asset & Facilities Support

• Maintain and update the company asset register.
• Monitor office equipment, computers, furniture, tools and other company assets.
• Coordinate servicing, repairs and routine maintenance.
• Assist with basic maintenance and troubleshooting where appropriate.
• Coordinate with contractors and service providers for office facilities.
• Monitor general office cleanliness, readiness and condition.

Marketing Support

• Assist the marketing team with basic operational and administrative tasks.
• Organise project images, videos and digital marketing files.
• Assist in updating website content and other digital platforms.
• Support preparation of simple marketing materials, events or content activities when required.

Renovation Project Site Support

• Provide occasional operational support at renovation project sites.
• Assist with site housekeeping coordination and site readiness.
• Help organise project materials, documents and site-related items.
• Assist with project images, documentation and progress records.
• Support the project team in maintaining a clean, organised and presentable work environment.
• Carry out other reasonable operational support duties when required.

Requirements

• Diploma or Bachelor's Degree in Information Technology, Information Systems, Business Computing, Multimedia, Business Administration, Office Management or related field.
• Fresh graduates are encouraged to apply.
• Basic knowledge of HTML, CSS, website management or coding is an advantage.
• Comfortable using AI tools such as ChatGPT, Codex or similar digital productivity tools.
• Good computer literacy, particularly Microsoft Office / Google Workspace.
• Able to learn new software and digital systems quickly.
• Organised, responsible and able to maintain proper records.
• Comfortable handling basic administrative and numerical work such as petty cash records.
• Good problem-solving ability and willingness to learn.
• Able to work independently as well as support different departments.
• Willing to occasionally visit renovation project sites.
• Comfortable working in both office and site environments.
• Possession of a valid driving licence and own transport is an advantage.
• Able to communicate in Bahasa Malaysia and English.

We Are Looking for Someone Who Is

• Hands-on and willing to learn.
• Comfortable with technology.
• Practical and resourceful.
• Organised and detail-oriented.
• Responsible and trustworthy.
• Able to handle different types of tasks.
• Willing to assist outside normal desk-based administrative duties when required.
• Interested in developing skills in digital operations, administration and business operations.