Director, Administration

About the role

To provide leadership and oversight of the Company's administrative functions, ensuring effective governance, regulatory compliance, operational efficiency, and organisational coordination in support of the Company's objectives.

Key responsibilities

• Monitor office-related administrative budgets and expenses.
• Oversee office location strategy and lease renewal planning, ensuring facilities provide convenient access to public transportation, parking options, and support organisational needs.
• Serve as custodian of workplace safety policies and ISO-related management practices, ensuring compliance with internal standards and regulatory requirements.
• Maintain corporate records, licences, permits, and statutory filings.
• Manage corporate mobile plans, ensuring cost-effective services and plans.
• Manage overall office facilities and act as the primary liaison with building management to resolve facility-related issues.
• Oversee office cleanliness standards, coordinating with cleaning and maintenance providers and managing pantry, beverage, and water dispenser supplies.
• Provide administrative support for office operations, including telephone system administration, directory updates, and Face ID access management.
• Procure, receive, store, and distribute office stationery and supplies while maintaining adequate inventory levels.
• Manage courier and dispatch services, including arranging pickups, verifying invoices, and maintaining supplies of pre-printed airway bills and envelopes.

About you

• Self-motivated, proactive, and able to work independently with minimal supervision.
• Team-oriented with the ability to collaborate effectively across all levels of the organisation.
• Proven problem-solving skills with the ability to identify and implement practical solutions.
• High level of accuracy and attention to detail.
• Excellent organizational, planning, and prioritization abilities.
• Excellent interpersonal and negotiation skills.
• Strong verbal and written communication skills in English.
• University Degree.
• Minimum 5 years of relevant administrative experience.
• Proficiency in the Google Workspace suite including Google Docs, Sheets, and Slides.