Dispatch & PPC Executive

Job Title: Dispatch & PPC Executive

Location: Pantnagar, Uttarakhand

Experience: 5+ Years

Department: Production Planning & Dispatch

Employment Type: Full-Time

Job Summary

We are looking for an experienced Dispatch & PPC Executive to manage production planning, inventory coordination, dispatch operations, and order fulfillment. The ideal candidate should have 5+ years of experience in PPC, dispatch, production coordination, preferably in a manufacturing environment. The role requires close coordination with Production, Stores, Quality, Sales, Purchase, and Logistics teams to achieve timely production and dispatch targets.

Key Responsibilities – Production Planning & Control (PPC)

• Prepare daily, weekly, and monthly production plans based on customer requirements and order schedules.
• Monitor production progress against planned targets and ensure timely completion.
• Coordinate with production teams regarding material availability, machine capacity, manpower, and production priorities.
• Track pending orders, production status, and delivery commitments.
• Identify production bottlenecks and coordinate corrective actions.
• Maintain PPC reports, production schedules, and MIS.
• Coordinate with Stores/Purchase for timely availability of raw materials and components.
• Ensure optimum utilization of available production capacity.

Key Responsibilities – Dispatch & Logistics

• Plan and coordinate daily dispatches as per customer delivery schedules.
• Coordinate with Production, Quality, Stores, and Logistics teams for timely dispatch.
• Ensure finished goods are available and cleared by Quality before dispatch.
• Prepare and verify dispatch-related documents such as invoices, packing lists, e-way bills, delivery challans, etc.
• Coordinate with transporters for vehicle placement and timely movement of goods.
• Monitor dispatch status and update customers/internal teams as required.
• Maintain dispatch records and prepare daily/monthly dispatch MIS.
• Ensure proper packing, labeling, and documentation before shipment.

Coordination & Reporting

• Coordinate closely with Sales, Production, Quality, Stores, Purchase, and Accounts departments.
• Monitor customer orders and ensure dispatches are aligned with committed delivery dates.
• Maintain accurate records of production, pending orders, dispatches, and inventory.
• Prepare management reports related to production planning, order status, and dispatch performance.
• Follow company procedures related to safety, quality, documentation, and inventory control.

Required Qualifications

• Graduate/Diploma in Mechanical Engineering, Production, Operations, Supply Chain, or a related field.
• 5+ years of relevant experience in PPC, Dispatch, Production Planning, or Manufacturing Operations.
• Strong knowledge of production planning and dispatch processes.
• Good working knowledge of MS Excel and ERP/MRP systems.
• Strong coordination, communication, and problem-solving skills.
• Ability to work under pressure and manage multiple priorities.
• Experience in a manufacturing/industrial environment will be preferred.

Preferred Skills

• Production Planning & Scheduling
• Dispatch & Logistics Coordination
• Inventory Management
• ERP/MRP
• MS Excel & MIS Reporting
• Order Tracking
• Material Planning
• Vendor/Transporter Coordination
• Cross-functional Team Coordination

Key Performance Indicators (KPIs)

• On-time production completion
• On-time dispatch and delivery
• Dispatch accuracy
• Production plan adherence
• Reduction in pending orders
• Inventory and material availability
• Documentation accuracy
• Coordination and response time