Dispatch & Reprographics Assistant

About the role

To provide efficient dispatch, reprographics, delivery and general operational support to the school, ensuring documents, supplies and other items are prepared, collected and delivered accurately and on time.

Key responsibilities

• Handle printing, photocopying, scanning, laminating, binding, collating and other reprographic services.
• Prepare teaching materials, examination papers, forms, notices and other school documents.
• Deliver stationery, teaching materials, documents, parcels and other items to teachers and administrative staff.
• Collect documents, supplies and other items from vendors and suppliers.
• Purchase small or urgent items as requested by the school.
• Perform banking duties, including bank-in of cheques, cash or other school-related documents, as assigned.
• Handle incoming and outgoing mail, parcels and courier deliveries.
• Arrange and coordinate courier collections and deliveries.
• Monitor stocks of paper, toner, stationery and other reprographic supplies and report when replenishment is required.
• Assist with receiving, checking and storing deliveries and supplies.

About you

• Secondary school qualification or equivalent.
• Previous experience in dispatch, reprographics, administration, logistics, or a school environment is preferred.
• Basic computer skills and the ability to operate office equipment.
• Good communication skills in English. Mandarin is an added advantage.
• Organize, reliable, honest, responsible, and detail-oriented.
• Able to work independently and manage multiple tasks effectively.
• Good interpersonal and customer service skills.
• Possess a valid driving license and be willing to travel for banking, vendor collections, purchasing, and other work-related duties.
• Possession of a valid GDL (Goods Driving License) is an added advantage, where applicable to the assigned vehicle and duties.